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Football Events Coordinator

2 months ago

London, Greater London, United Kingdom The Football Association Full time
Job Title: Football Events Coordinator

We are seeking a highly organized and detail-oriented Football Events Coordinator to join our team at The Football Association. As a key member of our events team, you will be responsible for ensuring the smooth delivery of our on-the-road (OTR) stadium events.

Key Responsibilities:
  • Collaborate with the FA Event Manager – OTR to plan and coordinate match and venue operational planning, coordination, administration, and quality delivery of OTR stadium events.
  • Build and maintain strong relationships with event stakeholders, including host clubs, competing teams, UEFA/FIFA match representatives, event agencies, and suppliers.
  • Liaise with our Branding, Merchandise, Transport, Sports Presentation, and Fan Experience agencies and suppliers from operational planning through to onsite delivery and derig of their respective functional areas.
  • Collaborate with FA colleagues and host venue contacts to review stadium facilities and apply project-overlay arrangements and track all project issues and action points communicated to the stadiums.
  • Support with the process of stadium approaches and the contracting with host clubs for potential fixtures. Provide ongoing support of all OTR Venue Hire Agreements across matches, including the regular revision of requirements across FA stakeholders, ensuring a consistent model is followed.
  • Deliver the match management role for assigned England Development team fixtures. Provide operational support to both teams, liaise with key FA departments to facilitate all matchday activities, and ensure the venue's readiness is on track to stage the match. There will also be a requirement to work with Broadcast, where applicable, to manage the countdown to kick-off (CDTKO) at the event.
  • Provide ongoing administration of 'Virtual Venue', an online venue database platform that will hold all key venue information for FA Events to assist future planning and event reporting.
  • Assist with planning and conducting all venue site visits as required and provide related administrative support, including circulating stadium information questionnaires, collating site visit notes and photos, and ensuring 'Virtual Venue' is updated accordingly.
  • Management of specific agreed OTR project areas, taking responsibility for end-to-end administration of tasks such as, but not limited to, financial match reconciliations, event pre-briefs and debriefs, venue document database, and our host venue hospitality programme.
  • Work with the FA Events team to identify improvements, innovation, and growth opportunities for OTR fixtures and maximize the consistency and efficiency of matches in support of winning England teams.
  • Support the delivery of ad-hoc requirements as determined by the FA Event Manager – On the Road and Head of FA Events in order to meet FA Group changing priorities.
Requirements:
  • Experience in planning and delivering high-profile sporting events, preferably within football/stadium environments.
  • Experience in managing multiple projects and deadlines.
  • Experience of providing administrative support to multiple team members.
  • Ability to understand and interpret event budgets.
  • Proficient skills in Microsoft Office.
  • Flexible approach to working hours and willingness to travel.
What We Offer:
  • Competitive salary.
  • Great opportunities to develop and grow in your role.
  • Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.
  • Free, nutritious lunches, at Wembley Stadium and St. George's Park.
  • Free private medical cover.
  • A contributory pension scheme.
  • An additional Thank You days leave, volunteering days, as well as 25 days annual leave.
  • A hybrid working model offering flexibility on where you work.