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Office Manager Assistant

2 months ago

Fulham, Greater London, United Kingdom Tain Full time
{"h1": "Assistant Office Manager Role at Tain"}

We are seeking a highly skilled and versatile Assistant Office Manager to support our General Manager with various duties. The ideal candidate will be proactive, organised, and comfortable handling a range of office management responsibilities.

Key Responsibilities
  • Office Management
  • Oversee daily office operations to ensure a smooth workflow.
  • Manage office supplies and equipment, ensuring adequate stock levels and functionality.
  • Coordinate maintenance and repair of office facilities and equipment.
  • Maintain a clean and organised office environment.
Administrative Support
  • Administrative Support
  • Assist with scheduling meetings, appointments, and managing the General Manager's calendar.
  • Prepare and distribute internal and external communications, such as reports and memos.
  • Handle incoming calls, emails, and other correspondence, directing them to appropriate personnel.
Financial Assistance
  • Financial Support
  • Assist the General Manager with financial tasks, including budgeting, expense tracking, and financial reporting.
  • Prepare invoices, process payments, and maintain financial records.
  • Coordinate with the accounting department for audits and other financial activities.
Travel and Accommodation
  • Travel Coordination
  • Organise travel arrangements for executives, including booking flights, accommodation, and transportation.
  • Prepare travel itineraries and ensure executives have all necessary travel documents.
  • Manage expense reports related to travel and accommodation.
Event Coordination
  • Event Planning
  • Plan and coordinate company events, meetings, and conferences.
  • Handle logistics, such as venue booking, catering, and equipment setup.
  • Manage invitations, RSVPs, and attendee lists.
Human Resources Support
  • HR Support
  • Assist with onboarding new employees and organising orientation sessions.
  • Maintain employee records and manage HR documentation.
  • Support in organising training sessions and staff development activities.
Requirements
  • Qualifications
  • Proven experience in office management, administrative support, or a similar role.
  • Strong organisational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Basic understanding of financial principles and practices.
  • Highly numerate, high attention to detail with commercial awareness.
  • Ability to handle confidential information with discretion.
  • Flexible and adaptable to changing priorities and tasks.
  • Proactive and able to work independently with minimal supervision.
  • Strong attention to detail and problem-solving skills.
  • Ability to work collaboratively within a team and across departments.
  • Verbal communication in either Mandarin or Cantonese highly desirable.

We are an equal opportunities employer and welcome applications from all qualified candidates.

Please submit your application, including your resume and a cover letter, to [insert contact information].

We look forward to hearing from you.

Best regards,

Tain Team