Commercial Legal Secretary Full Time Position

2 weeks ago


StainesuponThames, Surrey, United Kingdom Reed Full time
Conveyancing Administrator Job Description

We are seeking a skilled Legal Assistant to join our Conveyancing Department in Staines. The ideal candidate will have a strong background in legal support, be adept at managing multiple tasks, and possess a proactive and positive attitude.

Key Responsibilities:
  • Prepare correspondence and documents using audio word processing and digital dictation.
  • Manage file opening, conflict checks, and file closure processes.
  • Schedule appointments, arrange meetings, and maintain diaries.
  • Provide support to departments and junior secretaries.
  • Assist accounts staff in generating bills and monitoring payments.
  • Handle the preparation and dispatch of post, emails, and faxes with relevant enclosures.
  • Assist fee earners with post-exchange, pre-completion, completion, and post-completion matters on residential and commercial property files.
  • Manage completions and communicate with clients, agents, and solicitors upon completion.
  • Prepare account forms for payments such as purchase funds, agents' invoices, stamp duty, and land tax.
  • Handle registrations of residential and commercial property files at the Land Registry.
  • Address any incoming requisitions from the Land Registry.
Requirements:
  • Proficient computer skills, including Microsoft Windows/Word; experience with case management systems is advantageous.
  • Ability to prioritise work, function efficiently under pressure, and maintain a calm and professional demeanor.
  • Strong file management skills and the ability to diarise key dates/actions and ensure their completion.
  • Demonstrated initiative and the ability to work independently on files.
  • Enthusiasm for continued learning and development.

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