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Executive Assistant
2 months ago
Boomspace is a specialist Audio Visual Company based in Haslemere, Surrey, with a rapidly growing presence in the global market. Our forward-thinking approach to business has enabled us to establish a strong portfolio spanning over 20 years of vertical experience in design, planning, programming, integration, and servicing cutting-edge systems for leading companies of technology adoption in the workplace.
We are a rebranded company, formed from the merger of AVPlus Ltd, founded in 2009, specialising in Corporate Audio Visual meeting room systems from bespoke to standardised AV/UC deployments.
Job OpportunityWe are seeking a highly experienced and organised Executive Assistant to support our Company Directors on a maternity cover basis. This is an invaluable and varied role that will provide the successful candidate with the opportunity to play a pivotal role in supporting the Leadership team.
Key Responsibilities- Serve as the primary contact for clients and team members, handling correspondence and calls.
- Validate customers, build relationships, and coordinate with engineers on project management.
- Manage schedules, meetings, travel arrangements, and prepare project documentation.
- Be the gatekeeper for the managers tasks and deadlines, and prepare reports, presentations, and correspondence.
- Prepare and lead weekly team meetings with the Directors and Service department.
- Plan and manage the Service diary.
- Oversee databases, filing systems, expenses, and administrative procedures.
- Assist with quotations from suppliers, conduct research for Directors, and liaise with internal and external parties.
- Create and raise Purchase Orders.
- Support with Social Media Marketing.
We are looking for someone with a minimum of 5 years' experience in the role of an EA/PA to a Director level. The ideal candidate will be resourceful, innovative, and proactive, with the ability to think independently and offer solutions to the Senior team. They will be flexible, able to multitask, highly organised, with excellent attention to detail and outstanding communication skills both verbal and written. Experience with Audio Visual meeting room systems within a Corporate environment is ideal.
We are passionate about delivering a professional service to high-profile clients and are looking for someone who shares our commitment to excellence.
