Executive Support Specialist

4 weeks ago


Brighton, Brighton and Hove, United Kingdom Tate Full time

Executive Support Specialist

This role provides high-level administrative support to the Executive Director, ensuring seamless execution of daily tasks and projects. The ideal candidate will possess exceptional organisational skills, including diary and time management, and prioritisation.

Key Responsibilities:

  • Assist the Executive Director in leading and prioritising various projects
  • Act as a first point of contact, representing the organisation with courtesy and efficiency, and ensuring that queries and issues are addressed promptly
  • Support coordination with the CEO office, including involvement in corporate business planning activities
  • Anticipate requirements and proactively gather information to support the Executive Director in completing their responsibilities
  • Plan, schedule, and coordinate executive-level meetings and events, preparing meeting agendas
  • Provide high-level administrative support, including managing calendars, scheduling appointments, and organising meetings, preparing and reviewing documents, reports, and presentations, ensuring accuracy and professionalism

Requirements:

  • Extensive executive support experience with exceptional organisational skills, including diary and time management, and prioritisation
  • A demonstrable proactive and self-initiating approach, capable of foreseeing Executive Director requirements
  • Evidence of being proficient in precise written and verbal communication, including minute-taking, composing sophisticated responses, and crafting briefing documents
  • Validated ability to expertly convey information to stakeholders at all levels while maintaining confidentiality and professionalism
  • Successful track record of running small projects from high-level briefs, quickly absorbing, and acting on intricate information
  • Proven ability to quickly assimilate information on complex and varied topics
  • Strong knowledge and understanding of appropriate MS Office software and an understanding of data protection and freedom of information principles

Please note that this role will remain open until the vacancy has been filled. Interviews will take place throughout this period, and we encourage you to apply early to ensure consideration.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.



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