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Procurement Coordinator

2 months ago

London, Greater London, United Kingdom Ocean Network Express Full time
Job Purpose

As a key member of the Ocean Network Express team, the Procurement Coordinator will play a crucial role in assisting the manager with the procurement of terminal and port services in the Europe and African Region. This position requires a strong understanding of procurement strategies and the ability to execute and enhance them to achieve optimal results.

Key Responsibilities
  • Strategy Implementation and Optimization
    • Develop and execute procurement strategies for Alliance and non-Alliance services based on company policy and directions.
    • Ensure the company has access to the best rates and services by maximizing leverage.
    • Support and participate in regular performance review meetings with terminal and port services related operators.
    • Advise on EDI recommendation/priority setting.
  • Terminal and Port Services Procurement
    • Coordinate terminal and port services vendor negotiations, provide market intelligence, and identify business opportunities based on company policy and directions.
    • Handle OOG terminal handling pricing.
    • Maintain ongoing relationships with main vendors and local country organizations to find the best balance between cost optimization and service quality.
    • Identify cost-saving initiatives.
    • Finalize contracts and service agreements for terminal and port services.
  • Cost Control and Management
    • Supervise reporting structure and guide team members to work towards appropriate targets.
    • Optimize and communicate free pools.
    • Identify and report avoidable costs.
    • Ensure contractual rebates and incentives are reported.
    • Support budget control.
    • Monitor KPIs for internal and external stakeholders.
    • Contribute to a cost avoidance and cost recovery mindset.
  • Compliance
    • Ensure all transactions related to vendor procurement and control are fully compliant with company rules and regulations.
    • Have a full understanding of JSOX, ISO14001, and AEO procedures.
  • Scope of Data
    • Work with the manager and assistant manager to set budgets for all relevant cost elements related to terminal and port services.
    • Monitor local regions' working practices in Europe and Africa to ensure they meet corporate business requirements.
  • Maintenance of Internal Company System Tools
    • Monitor the correctness and validity of data to enable front-line teams to organize pricing efficiently.
    • Update or validate concluded tariff agreements in the system.
    • Maintain VRM records in applicable systems.
  • Scope of Role
    • No direct budget, but expected to be mindful of costs and strive for best efficiencies.
  • People Management
    • Assist direct colleagues and create an environment where everyone can perform to the best of their abilities.
    • Support team members to achieve personal and/or team targets and KPIs.
    • Maintain effective relationships with regional and local ONE offices, agents, and vendors as required.
Requirements
  • Preferably educated to a minimum of degree level.
  • Three or more years of procurement and operations experience in Europe preferred.
  • Strong operational and commercial awareness.
  • Ability to forge working relationships both internally and with external vendors at multiple levels.
  • Analytical and methodical.
  • Ability to work within a team.
  • Create, direct, and lead workgroups as appropriate.
Competencies
  • Business Awareness.
  • Customer Focus.
  • Communication.
  • Problem Solving.
  • Planning and Organisation.
  • Innovation and Improvement.
  • Teamwork.
  • Performance Management.