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Change Coordinator

2 months ago

Leeds, Leeds, United Kingdom CBRE Full time
Job Summary

CBRE is seeking a highly skilled Change Coordinator to join our Global Workplace Solutions team. As a key member of our team, you will be responsible for owning the projects and asset change variation process, ensuring all changes are completed efficiently, cost changes are captured with both the client and suppliers, and contract variations are submitted and agreed timeously.

Main Responsibilities
  • Project and asset change variations
  • Build excellent relationships with Service Managers and Asset and Compliance Planning Manager
  • Identify required variations and drive to successful conclusion
  • Review Project asset lists as they are received and identify actions for resolution
  • Support the Service Managers in identifying the affected suppliers, self-delivery tasks and required specifications
  • Use technical knowledge and experience to identify additionally required tasks outside of the asset changes
  • Contact and chase suppliers for add/omit cost changes
  • Price self-delivery cost changes
  • Draft and submit contract variations incorporating all asset, cost and specification changes
  • Identify and implement opportunities for margin improvement
  • Update supplier Appendix As to include asset, specification and cost changes and ensure Purchase Orders are updated accordingly
  • Review supplier Appendix A changes over contract years to identify additional opportunity
  • Support the Asset and Compliance Planning Manager in ensuring asset changes are processed
  • Advise & support Service Managers to ensure they efficiently follow process and best practice
  • Coordinate and collaborate with central teams to ensure contract compliance
  • Developing opportunities and mitigating risk alongside Commercial and Procurement
  • Provide training and assistance to Service Managers and support teams on relevant information
Governance and Reporting
  • Update the variation schedule with progress on resolving projects and asset change variations
  • Attend regular meetings with the client as required to address queries and agree variations
  • Share best practice through all Sectors
Person Specification
  • Have an aspiration to develop a career within Procurement or Commercial functions
  • Higher educational qualifications to 'A' level/HNC/D or degree would be beneficial or equivalent
  • Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc- intermediate to advance level
  • Good negotiation skills - able to hold difficult conversations sensitively with customers and suppliers
  • Good numeracy skills
  • Knowledge of general technical/Facilities Management system/processes would be desirable (training will be provided)
  • Excellent relationship-building and interpersonal skills
  • Capacity to be influential
  • Analytical mind set
  • Attention to detail and a methodical approach to work
  • Excellent verbal and written communication skills
  • Self-motivated and systematic
  • Able to prioritise demands and make decisions under pressure
  • Results/ task orientated, attention to detail and accuracy
  • Excellent time management and organisational skills
  • Commitment to continuous improvement
  • Ability to work as part of a team, as well as independently
  • Reliable and committed
  • Confidential and discrete approach
  • Calm manner, able to work under pressure and with changing demands and priorities