Business Operations Coordinator

2 days ago


Watford, Hertfordshire, United Kingdom Zero Corp LTD Full time

Job Summary

We are looking for a Business Operations Coordinator to join our team at Zero Corp LTD. In this role, you will provide financial and administrative support to our Finance Manager, ensuring effective financial management and control.

Key Responsibilities

  • Raise sales invoices and manage credit control to optimize cash flow and minimize bad debt.
  • Administer Academy income, including processing purchase orders, matching purchase invoices, and making payments by BACS.
  • Process other income and expenditure in accordance with the Academy's Financial Procedures, maintaining accurate records and reports.
  • Contribute to the preparation and submission of VAT returns, adhering to regulatory requirements.
  • Maintain monthly reconciliations of bank and credit card transactions, identifying any discrepancies or errors.
  • Input journals as required on the accounting system, ensuring accurate financial reporting.
  • Review and verify timesheets of agency staff, inputting on the system and reconciling back to invoices.
  • Maintain and update the service and supplier contracts register, ensuring all necessary documentation is up-to-date.
  • Update and maintain the fixed assets register, tracking and valuing assets throughout their lifecycle.
  • Coordinate facility hire activities, drafting and issuing hire agreements to ensure seamless operations.
  • E nsure the Academy retains all necessary documentation and evidence for internal and external auditors, maintaining a high level of transparency and accountability.

Requirements

  • Minimum 2 years' experience in finance management, preferably in an educational setting.
  • Strong knowledge of financial procedures and regulations, including VAT returns.
  • Excellent organizational and communication skills, with the ability to work effectively in a team environment.
  • Enhanced DBS clearance, as well as proficiency in Microsoft Office applications.

What We Offer

  • A competitive salary of £26,700 - £28,900 per annum, based on experience.
  • The opportunity to work in a dynamic and supportive team environment.
  • Ongoing training and development opportunities to enhance your skills and career progression.
  • A comprehensive benefits package, including enhanced DBS clearance and access to company pension scheme.


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