Executive Support Professional

2 weeks ago


London, Greater London, United Kingdom Media Full time

About the Role

We are seeking a highly organized and proactive Executive Support Professional to provide professional, client-focused support to senior stakeholders in a dynamic and fast-paced environment.

Responsibilities:

• Effective gatekeeping, forward planning, and scheduling
• Organize and manage events and off-sites
• Ensure appropriate meeting logistics, for example, room setup, refreshments, AV, etc.
• Prepare and timely circulate agendas, materials, minutes/actions, and monitor and follow up actions
• Administer expense claims and ensure timely processing
• Utilize the travel platform to organize travel, including visas and itineraries
• Utilize Excel or Google Sheets for data management and analysis
• Confirm all logistics regarding speaking engagements and attendance at events
• Assist in scheduling and coordinating virtual meetings, face-to-face meetings, and events

About You

The essentials:

• 3+ years of experience in a similar role
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and Google Sheets.
• Ability to manage multiple tasks and deadlines effectively.
• Discretion and professionalism in handling confidential information



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