Business Operations Coordinator

5 days ago

Cardiff, Cardiff, United Kingdom DVS Ltd Full time
Job Description

Role Summary

We are seeking a highly skilled Business Operations Coordinator to join our team at DVS Ltd. As a key member of our operations team, you will play a critical role in managing and reporting on our business data using Microsoft Excel.

Main Responsibilities

  • Data Management:
    • Create, maintain, and update complex Excel spreadsheets to ensure data accuracy and integrity.
    • Import and export data from various sources into Excel, including Sage 200, SQL, and Power Query.
    • Perform regular audits and checks to ensure data consistency and accuracy.
  • Data Analysis:
    • Develop and implement advanced Excel formulas, including VLOOKUP, HLOOKUP, INDEX-MATCH, and complex nested formulas.
    • Create pivot tables, charts, and graphs to visualize data effectively and enable users to analyze large data sets.
    • Support with analyzing data to identify trends, patterns, and insights as required.
  • Reporting:
    • Prepare and distribute regular reports to stakeholders, including management and department heads.
    • Automate reporting processes using Excel macros and VBA (Visual Basic for Applications).
    • Develop and maintain dashboards for real-time data monitoring.
  • Process Improvement:
    • Identify opportunities to streamline and improve existing Excel processes.
    • Collaborate with IT and other departments to integrate Excel with other software and databases.
    • Provide training and support to team members on Excel best practices.
  • Documentation:
    • Document processes, formulas, and procedures for future reference.
    • Maintain version control for all Excel files and ensure proper file management.

Key Attributes and Experience

  • Proven experience in a similar Excel-focused role.
  • Proven experience with advanced Excel functions, data analysis, and reporting.
  • Proficient in Microsoft Excel (advanced level required), including Excel VBA and macros.
  • Familiarity with database management and data visualization tools is a plus.
  • Ability to draw data from SQL databases.
  • Experience working with Power Query.
  • Experience with Sage 200 would be beneficial for the successful candidate.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Strong communication skills, both written and verbal.

Benefits

  • Competitive financial package that can be negotiable and tailored to the successful candidate.
  • 25 Days Holiday Per Annum Plus Statutory Bank Holidays; increasing to 28 Days Holiday Allowance after three years' service.
  • Private Medical Insurance.
  • Company Sick Pay Scheme.
  • Income Protection.
  • Share Incentive Scheme.
  • Company Funded Social Events.
  • On-site parking.
  • Workplace Pension.
  • Charity Days & Events.
  • Annual Flu Vaccination.
  • Employee Assistant Program.
  • Buy/Sell Holiday Scheme.
  • Employee Recognition Awards.
  • Casual Dress.

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