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Employee Records Coordinator

2 months ago

Crawley, West Sussex, United Kingdom TUI Full time

About the Role

The Colleague Information Administrator will be responsible for ensuring our colleague HR information is stored in the correct location, in line with GDPR guidelines and TUI's internal procedures. This will include:

  • Identifying all locations where colleague HR information is currently stored, which includes understanding any local arrangements across the different business areas and teams, for electronic and paper files.
  • Accurately tracking and transferring a high volume of documents into colleague electronic files, in line with GDPR requirements.
  • Working in partnership with other TUI teams to understand and record their current processes for gathering and storing electronic and paper colleague documentation.
  • Making recommendations for improved processes for handling colleague information, which are efficient and compliant with GDPR and TUI procedures.
  • With guidance and support, deliver any other People Services activity reasonably required, such as replying to colleague inquiries in relation to HR matters, conducting Right to Work checks, Data Subject Access Requests or employment contracts.

About You

To be successful in this role, you will need:

  • Experience of handling and transferring data and/or documents within company drives, systems and/or software such as Microsoft Teams, SharePoint and paper documents.
  • Be organized, with experience of administrative projects and providing updates on progress.
  • Have excellent attention to detail and accuracy.
  • Have the ability to build relationships with stakeholders and understand their different processes and approach.
  • Good written and verbal communication skills.
  • Place importance on maintaining confidentiality.
  • Have a desire to identify and make recommendations for process improvements and efficiencies.
  • Be comfortable with largely transactional activities and working autonomously.
  • Have some experience of conducting right to work checks, or an understanding of right to work documentation.

About Our Offer

TUI offers a range of benefits to support your career and well-being, including:

  • Fantastic holiday benefits including discounts, special offers and the ability to purchase additional 'TUI time off'
  • Health and Wellbeing support in five key areas – Financial, Health, Social, Community and Career
  • Discretionary Bonus Scheme
  • Excellent rates with foreign exchange
  • Pension scheme and life assurance.