Technical Assistant

3 days ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

About Petrofac

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

Our Business

The world is re-thinking its energy supply and energy security needs and planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

Our Approach

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Job Title: Technical Assistant

Key Responsibilities:

  • Work independently and proactively.
  • Responsible for consulting with external service providers to arrange offsite workshops.
  • Responsible for organizing and coordinating of relevant meetings and subsequent follow-up.
  • Responsible for communicating with the department as directed.
  • Responsible for the coordination of and the issuing of monthly and weekly reports, including the updating of KPI dashboards.
  • Structures and organises administrative work to promote the efficient operation of the office.
  • Support the team with travel and logistic requests as requested.
  • Carry out assigned tasks and activities in compliance with instructions and processes, but where some independent judgment is required.
  • The role is expected to assess and recommend methods for improving office and facility procedures and functions.
  • Supporting the team in managing all the necessary paperwork related to personnel travel and expenses.

Essential Qualifications and Skills:

  • Intermediate vocational education in Secretary/Administration
  • Relevant, similar work experience.
  • Engaging and keen share new ideas to improve current working processes and procedures.
  • Understanding and familiarity of departmental procedures and relationship between P&E, maintenance, operations and departments.
  • Demonstrate good organisation and planning skills.
  • Effective communication skills with the ability to absorb and question information in meetings in order to generate succinct MoMs.
  • Computer literate with experience of Microsoft office software as well as working knowledge of industry software packages such as Maximo, Syneri, PIMS, SAP, Procient or similar.
  • Spoken and written English

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