Global Executive Support Specialist

2 weeks ago


London, Greater London, United Kingdom Paragon Personnel Ltd Full time

A prestigious Investment Management company, Paragon Personnel Ltd, is seeking a highly skilled Global Executive Support Specialist to provide comprehensive administrative support to senior leadership and their direct teams.

This pivotal role demands a candidate with exceptional attention to detail, a minimum of five years of experience as an Executive Assistant, and at least three consecutive years supporting senior executives in private equity or investment banking.

Key Responsibilities:

  1. Calendar Management: Skillfully manage complex and accurate calendar scheduling across multiple time zones for internal/external meetings and Teams conference calls.
  2. Travel Coordination: Organize international and domestic travel using platforms such as Reed & Mackay, including flights, accommodation, airport transfers, and comprehensive travel itineraries.
  3. Meeting and Event Planning: Coordinate on-site and off-site meetings, as well as occasional event planning duties.
  4. Communication Management: Handle incoming calls and messages efficiently, ensuring timely follow-ups.
  5. Visa and Travel Documentation: Process visa requests and manage international travel documentation requirements.
  6. Expense and Invoice Management: Manage weekly expenses and invoices using systems like Concur with accuracy and timeliness.
  7. Presentation Support: Assist with creating PowerPoint presentations and preparing meeting materials.
  8. Team Collaboration: Act as a liaison between the executive and internal/external stakeholders to ensure seamless communication.
  9. Administrative Projects: Support ad-hoc office projects in collaboration with the broader administrative team.

Estimated Salary: £55,000 - £65,000 per annum (dependent on experience)



  • London, Greater London, United Kingdom Alchemy Global Talent Solutions Full time

    Are you a results-driven Executive Global Services Specialist looking for a new challenge? Alchemy Global Talent Solutions is seeking an experienced professional to join our team in the UK.This role involves overseeing the relocation journey for VIPs and high-net-worth individuals, providing bespoke support to guide assignees and their families through the...


  • London, Greater London, United Kingdom PE Global Full time

    Job Title: Global Study Execution SpecialistAbout the Role:This is an exciting opportunity to join PE Global as a Study Manager, overseeing clinical trials conducted from our Japan office. As a key member of our team, you will be responsible for monitoring and acting upon study metrics; reviewing trend-identification and analysis and providing targeted...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job DescriptionWe are seeking a Global Green Certificates Specialist to join our team at Executive Integrity. As a key member of our executive search and recruitment consultancy, you will play a crucial role in executing strategies related to global green certificates, including GoOs and RECs.About the RoleThis exciting opportunity offers a competitive...


  • London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    Hays Specialist Recruitment Limited has an exciting opportunity available for an experienced Executive Support Specialist to join our team on a contract basis. As EA - Executive Assistant (Contract), you will provide comprehensive support to senior executives, handling their diaries, emails, and other administrative tasks. You will also be responsible for...


  • London, Greater London, United Kingdom Bain and Gray Full time

    Key ResponsibilitiesThe Global Executive Support Specialist will be responsible for:Managing the CEO's complex travel schedule, including flights, accommodations, and itineraries across international time zones.Overseeing the management of properties in London, Vallauris, and Mykonos, coordinating with house managers, drivers, and housekeepers.Providing...


  • London, Greater London, United Kingdom UAP Global Full time

    Job DescriptionWe are seeking an experienced Global Education Development Specialist to join our dynamic team at UAP Global. As a key member of our partnership development team, you will play a critical role in shaping the future of global education.About UAP GlobalAt UAP Global, we leverage cutting-edge technology and services to support students from...


  • London, Greater London, United Kingdom Alchemy Global Talent Solutions Ltd. Full time

    We are partnering with a leading global consulting firm to recruit a highly skilled Executive Compensation Specialist. Based in London, you will provide expert advice to senior stakeholders on executive remuneration and incentive plans.Develop and implement tailored compensation strategies for private equity firms, helping them navigate the complexities of...


  • London, Greater London, United Kingdom FY Recruitment Full time

    Job DescriptionFY Recruitment is seeking a highly skilled Global Executive Support Specialist to join our team in Mayfair. As a key member of our Financial Services division, you will provide exceptional administrative support to two driven and highly successful Partners.Your primary responsibilities will include scheduling business-related meetings, calls,...


  • London, Greater London, United Kingdom Delta Executive Search Full time

    Delta Executive Search is excited to present this unique opportunity for a Global Industrials Sector Specialist to join a top 10 global sovereign wealth fund in Doha.This is an exceptional chance to work with a leading organization and contribute to the growth and development of the Industrials sector.The successful candidate will have a minimum of 10 years...


  • London, Greater London, United Kingdom MOI Global Full time

    At MOI Global, we are seeking a skilled Global Event Delivery Specialist to join our operations team. In this role, you will be responsible for delivering world-class events, such as Oracle CloudWorld, in Dubai.Your primary responsibilities will include:Event Management:Support on-site operations, ensuring efficient execution of key aspects.Manage staff and...


  • London, Greater London, United Kingdom DSJ Global Full time

    Are you looking for a challenging role in international sales? We are seeking an experienced sales executive to lead our field sales team in Utrecht and drive business growth and success. This is an exciting opportunity to shape the future of our sales operations and contribute to the company's continued success.About the JobStrategic Collaboration: Work...

  • Global PR Specialist

    2 weeks ago


    London, Greater London, United Kingdom Gravity Global Full time

    Job Overview: Global PR SpecialistGravity Global is seeking a Global PR Specialist to join our team. As a Global PR Specialist, you will be responsible for developing and implementing global public relations strategies, managing client relationships, and collaborating with cross-functional teams.The ideal candidate will have a strong understanding of global...


  • London, Greater London, United Kingdom S&P Global, Inc. Full time

    About the Role:We are seeking a highly motivated Global Intelligence Specialist to join our team responsible for new business sales of GIA products to European financial institutions. As a specialist, you will partner with investment & commercial banks, hedge funds, asset managers and pension funds to enable a deeper understanding of the global...


  • London, Greater London, United Kingdom Global Banking School Full time

    Job Summary:The Global Banking School is seeking a highly motivated and organized Global Outreach Specialist to join our team. As a Global Outreach Specialist, you will be responsible for promoting our programs and engaging with prospective students from around the world.Primary Responsibilities:Program Promotion: Develop and implement strategies to promote...


  • London, Greater London, United Kingdom Willis Global Full time

    Job Title:Global Trade SpecialistAbout the Role:We are seeking a highly skilled Global Trade Specialist to join our team at Willis Global. The successful candidate will be responsible for providing commercial and trade assistance to local teams, utilizing guidelines and strategies in place.Main Responsibilities:Provide timely and accurate responses to...


  • London, Greater London, United Kingdom Michael Page (UK) Full time

    Our client, a leading player in the Business Services and Outsourcing industry, is seeking a highly skilled Global Executive Compensation Specialist to join their team. This is a fantastic opportunity for an experienced professional to lead the design, implementation, and management of global executive compensation programs.The successful candidate will have...


  • London, Greater London, United Kingdom FY Recruitment Full time

    Job Title: Executive Support SpecialistFY Recruitment is seeking an experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level administrative support to our partners and ensure seamless execution of projects.Key Responsibilities:Extensive client liaison throughout the search process, both...


  • London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    Company Overview">Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&Cs, Privacy Policy, and Disclaimers which can be found at hays.">Job Description">We are looking for an Executive Support Specialist to join our...


  • London, Greater London, United Kingdom Alchemy Global Talent Solutions Full time

    We are seeking a skilled Global Partnership Executive to join our team at Alchemy Global Talent Solutions. This role will focus on driving business growth by identifying new opportunities, building strong relationships with clients, and developing strategies to enhance market presence.The ideal candidate will have a proven track record in sales, a deep...


  • London, Greater London, United Kingdom RedTusk Talent Full time

    About the RoleWe are seeking an experienced Global Search and Support Specialist to join our team at RedTusk Talent. This is a unique opportunity to work with some of the brightest minds in the industry, gaining invaluable experience in a leading global firm.As a Global Search and Support Specialist, you will be responsible for coordinating various business...