Bookkeeper/HR Assistant

4 days ago

London, Greater London, United Kingdom Lifelong Family Links Full time
Job Title: Bookkeeper/HR Assistant

The Bookkeeping/Admin role at Lifelong Family Links involves managing and coordinating monthly reporting, budgeting, and reforecast processes. Key responsibilities include answering the telephone, ordering stationery, providing back-office services such as accounts payable, collection of time sheets, and payroll. The role also involves monitoring cash flow, handling petty cash, paying invoices, and communicating with the local government finance team, HR, and funding applications/budgets.

Key Responsibilities:
  • Processing payments, invoices, income, and receipts, and entering data into accounting software (QuickBooks online) or databases, then filing hard copies.
  • Preparing financial statements showing organisation income and expenditure.
  • Paying vendor invoices and tracking bank account balances.
  • Completing VAT returns (if related).
  • Verifying the accuracy of business accounts and alerting management of errors.
  • Recording any inconsistencies to help the Accountants reconcile inaccuracies.
  • Developing monthly financial statements including cash flow, profit and loss, and balance sheets.
  • Working with purchasing to enter all PO driven transactions and track employee purchases to ensure appropriate use of company credit cards.
  • Supporting the Leadership Team to ensure all expenses are tracked and costs reduced.
  • Preparing weekly financial reports and correspondence for internal or external review.
  • Identifying opportunities for increased efficiency and entering data for divisional budget and expenses for reporting to the Leadership Team.
  • Filing and sorting documents (paper and electronically), creating consolidated reports when necessary.
  • Performing various accounting tasks, journal entries, and inventory adjustments.
  • Setting up and disposing of assets, maintaining depreciation schedules.
  • Preparing employee wages and managing employee expense claims.
  • Assisting with administrative duties and preparing yearly accounts.
  • Responsible for timesheets, correcting, or addressing any payroll changes on a weekly basis.
  • Distributing payslips, emailing payslips, inputting on-line banking, and advising when submitted for approval.
  • Monitoring payroll on a weekly basis for any payroll deductions.
  • Preparing payroll & government returns, remittances, and payments including HMRC.
Health and Safety and Human Resources:
  • Reviewing charity policies and procedures, assisting managers to understand and implement these policies with their staff, and maintain the HR and Safety portals.
  • Improving existing systems in place.
  • Attending meetings and taking notes.
  • Ensuring all staff are compliant with compulsory CPD and maintaining up-to-date records.
  • Ensuring device policies for mobile phones & laptops are signed and uploaded onto HR for all staff in possession of a device.
  • Supporting the recruitment of new staff and leading the induction process.
  • Ensuring all new starters and leavers complete the required paperwork, and that department managers have uploaded the relevant paperwork onto the relevant system.
  • Processing DBS updates.
  • Managing the employee pension plan.
  • Maintaining vacation, sick leave, and attendance records.
  • Maintaining a list of employees.

This role requires a high level of organisational and communication skills, with the ability to work effectively in a team environment. The successful candidate will have a strong understanding of financial management and administration, with experience in working for a charity.

Requirements:

  • AAT qualified
  • Previous bookkeeping experience essential
  • Proficient in Microsoft Office suite – especially Excel
  • Experience with QuickBooks online
  • Experience working for a charity
  • Experience with funding applications

Working Hours: 21 hours per week

Pay Rate: £13.00-£17.00 per hour

Benefits: Company pension

Location: In person

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