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Administrative Support Specialist
1 month ago
At Yunex Traffic, we're looking for a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our operations team, you will provide administrative support to our Field Service employees, including Installation Operatives, Engineers, and Managers.
Your responsibilities will include:
- Providing administrative support to a team of Field Service employees, including general office administration, performance reporting, and analysis.
- Managing communication with internal and external customers, including answering phone calls, responding to emails, and directing callers to appropriate parties.
- Receiving and processing mail, email, and fax, as well as copying, filing, and maintaining databases and spreadsheets.
- Preparing presentations, reports, and other documents, and ensuring work rotas are up to date and submitted to stakeholders.
- Proactively managing minor work requests, scheduling appointments, and organizing meetings, catering, and room bookings.
- Maintaining awareness of customer specifications, expectations, organizational structure, and contact procedures, as well as Siemens compliance and other policies.
Requirements include:
- 5 GCSEs grade C or above, including English and Mathematics.
- NVQ in administration or equivalent experience.
- Highly organized, with an ability to prioritize workload and achieve objectives with minimal supervision.
- IT literate, with good knowledge of MS Office, Excel, PowerPoint, Outlook, and databases.
- Excellent communication skills and telephone manner, with the ability to professionally manage requests and queries from a range of stakeholders.
- Discretion and the ability to operate in a confidential environment.
Desirable experience includes providing administrative support to multiple stakeholders, including diary management, travel arrangements, and expenses.
We offer a competitive salary, holiday allowance, and pension, as well as flexible benefits and a flexible working policy. We're committed to investing in our employees' personal development and supporting membership of professional institutions.
If you're a motivated and organized individual with excellent communication skills, we'd love to hear from you. Please submit your online application, ensuring you complete all areas of the form to the best of your ability.