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Administrative Coordinator, EMEA
2 months ago
About the Role
The Administrative Assistant, EMEA will provide administrative support to the Legal function, ensuring the smooth operation of corporate governance and contract administration. This role requires a proactive and solution-oriented individual with excellent organizational skills and attention to detail.
Key Responsibilities
- Maintain corporate records, including board meetings, resolutions, and compliance with regulatory requirements.
- Ensure all agreements are properly executed and maintained.
- Organize and maintain a virtual filing system, including Power of Attorneys and Guarantees, and file NDAs.
- Provide administrative support and diary management for the General Counsel's calendar, including scheduling meetings and appointments.
- Support client contract compliance requirements and assist with various office administration tasks.
- Track law firm engagement letters and billing rates.
- Support document preparation and review, including simple amendments and resolutions.
- Liaise with third-party providers on regulatory and legal requirements for cosec matters across EMEA.
- Assist with Board maintenance matters, such as coordinating and executing Board meetings, reviewing and executing resolutions, and appointment/removal of directors when necessary.
- Help respond to requests for copies of documents and policies.
- Review notices and send them to the appropriate business contact.
- Support the implementation of a contract management system.
- Assist with legal due diligence efforts relating to group matters.
- Liaise with the North America Legal team as needed.
Requirements
- University degree level or other administrative training certifications.
- 3+ years of relevant administrative experience.
- Experience working across multiple jurisdictions.
- Strong written and verbal communication skills.
- Ability to read, analyze, and interpret various legal documents.
- Excellent organization, time management, and problem-solving skills.
- Expertise in working with Word, Excel, and PowerPoint.
- Team player with the ability to work collaboratively with various people.
- Impeccable integrity, credibility, character, and ethics.
About Vantage Data Centers
Vantage Data Centers is an Equal Opportunity Employer. We operate with No Ego and No Arrogance, building each other up and supporting one another. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above-market total compensation package and comprehensive benefits exceeding local expectations.
We are always keen to speak to people who connect with our mission and values. Don't meet all the requirements? Please still apply if you think you are the right person for the position.
