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Accounts Payable Specialist

2 months ago

Ashford, United Kingdom Office Angels Full time
Job Description

Job Title: Accounts Payable Clerk

Duration: 15-month Fixed Term Contract

Location: Remote (Hybrid working: 3 days in the office, 2 days working from home)

Salary: £25,000 - £26,000

Hours: Monday - Thursday 8:30am - 5pm, Friday 8:30am - 3:30pm

Benefits:

  • 25 days annual leave + Bank holidays, 28 days annual leave after 5 years service
  • Matched pension contribution of 6%
  • 4x Life Assurance
  • Free breakfast and lunch everyday
  • Easter eggs, Christmas hampers, Yoga classes

Key Responsibilities:

  1. Coordinate with our client's Invoice Processing outsourcing partner to ensure timely entry of invoices and resolution of discrepancies.
  2. Manage invoices and payments that are on hold due to reconciling differences or lack of information, diligently working with stakeholders to resolve issues and record invoices promptly.
  3. Execute routine vendor payment runs and collaborate with partner banks to process cash payments accurately and in a timely manner.
  4. Regularly reconcile vendor accounts and maintain accurate accounting records.
  5. Ensure compliance with our client's Delegation of Authority policy for invoice payment approvals across the region.
  6. Administer the Travel & Entertainment reimbursement process across the EMEA region, actively communicating our client's policy and providing education and information when needed.
  7. Conduct regular audits of claim reports to ensure ongoing compliance with the policy.
  8. Act as the Subject Matter Expert within the region for the Oracle iExpense module and related functionality.

Requirements:

  • Previous experience in accounts payable or a related field.
  • Strong attention to detail and accuracy.
  • Proficiency in MS Office, particularly Excel.
  • Knowledge of Oracle iExpense or similar accounting software is highly desirable.
  • Excellent communication and interpersonal skills.