Accounts Payable Specialist
3 weeks ago
We are seeking a highly motivated and organized Accounts Payable Administrator to join our team on a 12-month fixed-term contract basis. As an Accounts Payable Administrator, you will be responsible for managing a mailbox triage system, working and communicating 3-way invoice matching errors via VIM (vendor invoice management system), resolving queries and communicating to a variety of internal and external key stakeholders.
Key Responsibilities- Communicate with suppliers via a triaged mailbox, requiring confident communication within the AP team and wider Brakes departments.
- Work through parked invoices on our VIM system, understanding and concisely communicating via a VIM workflow (to the correct stakeholder) why the invoice does not match to a purchase order and what action is required, with the intention of first-time resolution to ensure invoices are paid in line with payment terms.
- Complete daily tasks such as posting bank entries to the ledger, creating and posting debit notes for Stock Returned to Vendors, reversing and reposting incorrect EDI submissions.
- Meet key daily AP Administrators KPI's.
- Cover other administrator's tasks in colleague's absence as required.
- Ad-hoc tasks as required.
We are looking for someone with previous Accounts Payable experience or some experience of working within an administrative role, with the ability to communicate, both orally or written. You should be able to prioritize workloads and work well under pressure whilst using your own initiative to achieve KPIs and SLAs. Knowledge of Microsoft Office is required - intermediate Excel ability (V-Lookups/Pivot Tables) would be an advantage but can be trained. Knowledge of SAP is also advantageous but not a requirement as training will be provided.
What We Offer- A competitive salary.
- Generous holiday allowance, with option to purchase 5 additional holiday days.
- Pension scheme.
- Hybrid working contract.
- Huge discounts on all sorts of lovely food and award-winning products through our staff shop.
- Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
- Recognition awards and Incentives.
- Career progression opportunities - being part of Brakes and the wider Sysco group, the world's leading foodservice business, opens up a world of possibility.
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