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Administrative Services Manager

2 months ago

Warrington, Warrington, United Kingdom Bilfinger Full time
Office Administration Manager

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across various industries, including chemical, petrochemical, nuclear, oil and gas, pharmaceuticals, power, and energy.

We have extensive experience in offshore and onshore facilities, specialising in asset management services throughout all life cycle phases, from consulting to decommissioning. Our commitment is delivered by a highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance, and quality.

Key Responsibilities
  • Oversee the day-to-day running of office administrative activities, ensuring the smooth operation of the office.
  • Organise people, information, and other resources to support the wider Project Team.
  • Provide comprehensive support to Managers and office staff, assisting with daily office needs and managing general administrative activities.
  • Support the sites in ensuring ECITB recovery, employee training, and E-Learning are completed.
  • Answer and direct incoming phone calls, including Microsoft Teams.
  • Understand time writing, project buyer procedures, and roles to maintain the required standard and backfill junior positions when required.
  • Liaise with Document Control.
  • Maintain office policies and procedures.
  • Order office supplies.
  • Book travel and meeting arrangements.
  • Manage the site office facility, liaising with BUK Facilities manager and suppliers/maintenance team.
Requirements
  • Proven experience as a senior administrative assistant or office manager.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment.
  • Proficiency in MS Office (MS Excel, Word, and MS PowerPoint).