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Administrative Assistant

1 month ago

London, Greater London, United Kingdom Ambient Support Full time
About the Role

We are seeking an experienced and organized Administrator to join our Respite Services team. As an Administrator, you will provide efficient office services and support the team in managing administration tasks.

Key Responsibilities
  • Communicate with external and internal contacts via phone and email, handling enquiries and responding to queries.
  • Book meeting rooms and coordinate logistics for meetings, events, and training sessions.
  • Assist senior staff in preparing and circulating meeting papers, organizing catering, and liaising with speakers.
  • Develop, maintain, and review database systems to support care staff and provide timely management information.
  • Work with the management team to maintain administrative systems, ensuring compliance with data protection legislation.
  • Manage bookings, access, maintenance issues, letters, complaints, newsletters, and other administrative tasks as required.
  • Take minutes and plan team meetings.
Requirements
  • Desirable: Certified course in secretarial and administrative skills.
  • Experience working in an office environment.
  • Proficient in computer software packages, including WORD, EXCEL, OUTLOOK, and TEAMS.
  • Ability to work independently, set priorities, and meet deadlines.
  • Excellent communication and interpersonal skills.
What We Offer
  • Flexible working arrangements to achieve a work-life balance.
  • National Living Wage paid regardless of age.
  • Training and development opportunities.
  • Refer a Friend bonus scheme.
  • Season Ticket loan and Bike to Work scheme.
  • Paid holiday with a minimum of 28 days, including bank holidays (pro-rata for part-time staff).
  • Membership of the Health Service Discounts scheme.
  • Free access to an Employee Assistance Programme.

Ambient Support is a registered UK charity with over 25 years' experience in providing care and support services. We are committed to safeguarding and require an Enhanced DBS clearance for this role. References will be obtained for all candidates.