Formalities Specialist
4 weeks ago
### Job Description
We are seeking a skilled Formalities Specialist to join our team at G2 Legal Limited. As a key member of our Intellectual Property (IP) department, you will play a vital role in ensuring the smooth operation of our formalities processes.
### Key Responsibilities
* Monitor and manage team and firm-wide email inboxes, ensuring deadlines and reminders are tracked and actioned.
* Liaise regularly with clients, fee earners, and colleagues to manage queries, documents, and case progression.
* Prepare and submit documents to patent and trade mark offices, ensuring accuracy and compliance.
* Document key processes and ensure they are kept up to date.
* Mentor and train new team members, helping them understand workflows and responsibilities.
* Suggest improvements to existing processes, systems, and documentation to enhance efficiency.
* Support specific teams within the department, including Docketing, Renewals, and European Grant (EPG) teams, depending on needs.
### Requirements
* Previous experience in a similar formalities role, ideally within an IP or legal environment.
* Formal qualifications in IP support (CIPA, CITMA, EPAC Paralegal Certificate) are preferred, but flexibility is available for those with relevant senior-level experience.
* Proven experience maintaining accurate records in a fast-paced environment.
* Excellent written and verbal communication skills, with the ability to liaise confidently with internal and external stakeholders.
* Strong organisational skills and the ability to meet tight deadlines under pressure.
* A proactive approach, willing to suggest improvements and support the wider team.
### Benefits
* Competitive salary and performance-related bonus scheme.
* 20 days annual leave (plus additional flex days and firm discretion days).
* Flexible working, including up to 40% remote working.
* Group income protection, life assurance, and private medical insurance.
* Pension scheme with up to 5% firm-matched contributions.
* Cycle to work scheme, season ticket loan, and enhanced maternity/paternity package.
* Regular social events, including Christmas and summer parties, and an Employee Assistance Programme.
### About Us
G2 Legal Limited is a leading Intellectual Property firm based in London. We offer a supportive partnership culture, promoting teamwork, collaboration, and career progression. Our firm is renowned for its expertise in patents and trademarks, providing an exceptional environment for personal and professional growth.
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