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Administrative Assistant

2 months ago

Worthing, West Sussex, United Kingdom CV-Library Full time
Job Title: Administration / Invoicing Clerk

Job Summary: We are seeking a reliable and experienced Administration/Invoicing Clerk to play a key role in the daily running of our charity. The successful applicant will possess skills and qualifications relating to computing, bookkeeping, and accounting software.

Key Responsibilities:

  1. Creating and sending invoices using FreeAgent accounting software
  2. Resolving any issues relating to invoice discrepancies
  3. Tracking payments and following up on late payments
  4. Matching payments to invoices
  5. Taking notes at meetings and issuing minutes
  6. Updating policies and internal forms
  7. Entering contact information into software systems
  8. Managing WhatsApp parent/carers group
  9. Raising bills for payment from suppliers and contractors
  10. Contacting suppliers regarding invoice discrepancies
  11. Pulling data from FreeAgent and collating data for bespoke reports

Requirements:

  • Experience in using accounting software, such as FreeAgent, QuickBooks, or Sage
  • Skills in computing, bookkeeping, and time management
  • Competencies in using MS Excel, MS Word, and email/Outlook
  • Ability to work independently and as part of a team
  • Understanding of GDPR requirements and ability to complete an Enhanced DBS Disclosure

Working Arrangements:

The successful applicant will work closely with and receive support from the two operational leaders on a regular basis. The role is self-employed, with a rate of £12.50 per hour for 10 hours per week, 38 weeks per year (West Sussex Term Times).

How to Apply:

Please submit your application by Friday 12th October. Interviews will be held in week commencing 21st October 2024.