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Academy Operations Manager
2 months ago
Job Title: Academy Operations Manager
Location: The Deepings School
Job Type: Full-time
About the Role:
The Academy Operations Manager will play a crucial role in supporting the Head Teacher/Principal and the Anthem Central Services Team (ACST) in delivering operational effectiveness across various areas such as Estates, Finance, HR, and Administration.
Key Responsibilities:- Operational Management: Provide outstanding operational management for all school/academy administrative and support colleagues as well as additional school/academy business services, including cleaning and catering.
- Health and Safety: Support the Head of Property and Estates and Regional Estates Manager to ensure Health and Safety and Site Compliance is monitored and effective.
- Collaboration and Best Practice: Collaborate and share best practice with other Anthem schools, attending Anthem and Academy training, meetings and events as required.
- Financial Management: Support the Head Teacher/Principal with management of the academy's finances, meet regularly with the ACST Finance leads. Meet regularly with cost centre managers to discuss the current financial position and future spend to inform meetings with wider school and trust leaders.
- Transactional Processing: Work with the School/Academy Finance Officer to ensure all financial transactions are processed accurately and in a timely manner.
- Financial Control: Work with ACST colleagues to ensure that the Academy complies with the Anthem Financial Handbook.
- Payroll: Ensure that accurate timely information is provided to the payroll provider and pension schemes. Support the Principal with approval of the monthly payroll.
- Facilities and Estates Management: Work with the school/academy and ACST facilities team leaders to maintain the School/Academy Asset Management plan.
- Facilities Maintenance: Work with ACST Estates and Property leaders to ensure the school/academy facilities teams provide effective site maintenance and security throughout the school/academy estate.
- Health and Safety Monitoring: Support the ACST and school Facilities Team to ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Senior Leadership Team and Anthem, in line with the property handbook.
- Event Planning: Facilitate the efficient planning, set-up and delivery of on-site events.
- HR Implementation: Working with the HR Business Partner, implement the Academy's HR policies and procedures, embedding them across the Academy.
- Policy Compliance: Ensure people have a clear understanding of the policies and procedures, and the importance of putting them into practice.
- Policy Monitoring: Monitor the way policies and procedures are actioned and provide support where necessary.
- Equal Opportunities: Ensure compliance with responsibilities as laid out in the Academy's Equal Opportunity Policy and take an active role in promoting equality and diversity.
- Procurement: Ensure that procurement processes follow Trust procurement policy and guidelines.
- Administration: Maintain the school website, ensuring timely compliance with ASCT audits.
- Educational Visits: Be the nominated Educational Visits Coordinator for the Academy ensuring all trips and visits comply with regulations and include appropriate risk assessments.
- Data Protection: Act as the Data Protection Lead for the Academy reporting to the Anthem Data Protection Officer.
- Confidentiality: Be aware of and comply with policies and procedures relating to child protection, health and safety and security, confidentiality and data protection, reporting all concerns to the Principal.
- Behaviour Management: Promote the Academy's policies on behaviour management.
- Community Engagement: Ensure effective and efficient administration of the Academy's lettings.
- Community Outreach: Ensure the provision of support to the Principal in publicising the Academy and its facilities to parents and members of the local community.
- Marketing: Support the promotion and marketing of the Academy in the local community.
- Communication: Ensure that effective lines of communication are maintained between the Academy and families/local residents through letters and events.
- Reporting: Report to the Anthem Community Council on matters of Academy business.
