Freight Administration and Project Support Professional

2 days ago


Lutterworth, Leicestershire, United Kingdom Austin Fraser Full time
Job Overview: As a Logistics Project Coordinator, you will be responsible for providing clerical support to the Head of Logistics, production team, and project managers across three sites. You will need to have a comprehensive knowledge of freight and logistics administration, previous project coordination experience, and excellent organisation skills.

Main Duties:
  1. Support the Associate Director of Logistics and Production Managers at two facilities.
  2. Assist the HQ Projects team when possible.
  3. Cover holiday periods by managing the diary system and arranging Installations teams.
  4. Manage the administration of installations, removals, and maintenance of retail displays.
  5. Ensure all required documents are approved and uploaded, and all parties are informed.
  6. Work with the H&S / Compliance Manager to ensure RAMS/Method Statements are completed.
  7. Organise deliveries locally, nationally, and internationally.
  8. Take responsibility for all invoicing and customs documents for export deliveries.
  9. Book permits, hotels, flights, Euro tunnel, and any other travel needs for installation teams.
  10. Assist with the production of Installation instruction guides (usually PowerPoint).
  11. Raise purchase orders to suppliers using SAGE job cost software after training.
  12. Assist with fleet management including vehicle safety checks, tax, MOT, and breakdown cover.
  13. Produce labels, order, and manage stock of production unit consumables.

Key Skills:
  1. Extensive experience in a complex administration role involving project coordination or scheduling responsibilities.
  2. A sound understanding of logistics and freight paperwork.
  3. Excellent PC literacy is essential with good working knowledge of MS Office, particularly Excel.
  4. Accuracy and attention to detail along with strong organisation skills and the ability to multitask effectively.
  5. Excellent written and verbal communication skills with a positive and helpful approach.
  6. Driven to achieve personal goals and demonstrates initiative and tenacity in resolving problems.
  7. A full and valid driving licence is required for the responsibilities of the role.

What We Offer: We offer a competitive salary of £25,000 - £28,000 per annum, 23 days holiday plus Bank Holidays, Pension, Private Health care & Employee Assistant Programme, On-site parking.

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