Logistics Project Coordinator Specialist
2 days ago
Duties and Responsibilities:
- Provide clerical support to the Associate Director of Logistics and Production Managers at two facilities.
- Assist the HQ Projects team when practical.
- Cover holiday periods by arranging Installations teams and managing the diary system.
- Manage the administration of installations, removals, and maintenance of retail displays.
- Ensure all required documents are approved and uploaded, and all parties are informed.
- Work with the H&S / Compliance Manager to ensure RAMS/Method Statements are completed.
- Organise deliveries locally, nationally, and internationally.
- Take responsibility for all invoicing and customs documents for export deliveries.
- Book permits, hotels, flights, Euro tunnel, and any other travel needs for installation teams.
- Assist with the production of Installation instruction guides (usually PowerPoint).
- Raise purchase orders to suppliers using SAGE job cost software after training.
- Assist with fleet management including vehicle safety checks, tax, MOT, and breakdown cover.
- Produce labels, order, and manage stock of production unit consumables.
Requirements:
- A minimum of extensive experience in a complex administration role involving project coordination or scheduling responsibilities.
- A sound understanding of logistics and freight paperwork.
- Excellent PC literacy is essential with good working knowledge of MS Office, particularly Excel.
- Accuracy and attention to detail along with strong organisation skills and the ability to multitask effectively.
- Excellent written and verbal communication skills with a positive and helpful approach.
- Driven to achieve personal goals and demonstrates initiative and tenacity in resolving problems.
- A full and valid driving licence is required for the responsibilities of the role.
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