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Project Coordinator
2 months ago
Job Summary
We are seeking an experienced Project Administrator to join our dynamic and fast-growing contract fit out/construction business based in the UK. As a key member of our team, you will play a critical role in supporting our Project Managers by handling essential administrative tasks, allowing them to focus on the bigger picture.
Key Responsibilities
- Financial Tracking: Work with Excel spreadsheets to monitor financials and extra costs, ensuring accuracy and attention to detail.
- Document Management: Electronically file project documents in an orderly manner, maintaining a secure and organized system.
- Form Completion: Handle account application forms and supplier approval forms confidently, ensuring timely completion and submission.
- Ad-Hoc Duties: Assist with various tasks, including purchasing site equipment, as needed, demonstrating flexibility and adaptability.
- Pre-Construction Support: Prepare contracts, H&S documentation, site management documents, purchase orders, and financial accounting spreadsheets for payment applications, showcasing your organizational skills.
- Site Support: Assist Project Managers with site visits and surveys, noting meeting minutes for proper documentation, and maintaining a professional demeanor.
Requirements
Construction Experience: Previous experience in the construction industry is essential, with a proven track record of success.
Attention to Detail: A meticulous approach to ensure accuracy in all tasks, with a strong focus on quality and precision.
Multitasking Abilities: The capability to handle multiple tasks efficiently, prioritizing tasks and managing time effectively.
Project/Contracts Experience: Proven experience in project or construction contracts administration, with a strong understanding of industry-specific procedures.
Health & Safety Knowledge: A good understanding of H&S legislation & paperwork, with the ability to maintain accurate records.
Organizational Skills: Strong ability to organize and prioritize tasks, with a focus on meeting deadlines and delivering results.
Self-Motivation: A proactive, self-motivated attitude with a strong work ethic, demonstrating a commitment to excellence.
Interpersonal Skills: Confidence in communicating with a varied audience, including customers, suppliers, and subcontractors, with excellent interpersonal and communication skills.
Flexibility and Travel: Willingness to travel to sites on an ad-hoc basis, with a valid driver's license and own vehicle (travel costs will be covered), demonstrating flexibility and adaptability.
Technical Proficiency: Good understanding of Microsoft programs such as Excel, Word, and PowerPoint, with the ability to learn new software and systems quickly.
Problem-Solving Abilities: Strong interpersonal skills and the ability to remain calm under pressure, with a focus on finding solutions and resolving issues.
