Team Coordinator

4 weeks ago

Almondsbury, South Gloucestershire, United Kingdom Hoare Lea Full time

About the Role

We are seeking a highly organized and detail-oriented Team Coordinator to join our team at Hoare Lea. As a Team Coordinator, you will provide essential administrative support to our engineering teams, including organizing meetings, coordinating diaries, and managing emails and incoming mail.

Key Responsibilities

  • Provide administrative and PA support to our MEP engineers, including team leaders and Directors as required
  • Organize meetings, liaising with all levels of clients and staff
  • Coordinate diaries using Microsoft Outlook
  • Liaise with team members over the phone, via email, and Teams and actioning requests as appropriate
  • Assist with report updates as required
  • Assist the Executive PA in the execution of her duties as and when required
  • Assist in arranging client meetings, and liaising with all levels of clients and staff
  • Support with the management and coordination of diaries using Microsoft Outlook
  • Manage emails and incoming mail, actioning as appropriate
  • Update and maintain group CVs for use in tender documents
  • Assist with employee inductions, liaising with Team Leaders as necessary
  • Assist with organizing catering requirements for office meetings and coordinate refreshments and lunches to meeting rooms
  • Supporting with travel arrangements to include trains, flights, and accommodation
  • Help prepare letters, fee proposals, capability statements, presentations, reports, and schedules ensuring they are formatted to the Hoare Lea brand
  • Support with the coordination and management of CPD's
  • Assist with organizing marketing/business development functions and events
  • Complete timesheets and assist with completion of expenses
  • Support with organizing catering, post, printing, and binding documents and any other ad hoc duties when required
  • Support the admin team with the effective running of our office and administrative duties, this might include reception cover, and preparing drinks for meetings in the office, as and when required

Person Specification

  • Ability to prioritize, organize and multi-task where necessary
  • Good team spirit, desire to take part and get involved
  • Ability to remain confidential and show integrity
  • Confident communicator in both written & verbal with strong interpersonal skills - must be able to deal with individuals at all levels
  • Ability to manage expectations
  • Calm & patient disposition
  • Good eye for detail, confident, and able to gain respect quickly
  • PC/IT skills – excellent working knowledge of MS Office suite to include Microsoft Word, Excel, and PowerPoint; internet skills and email proficiency required
  • Reliable team member with a flexible approach
  • Good sense of humour

About Us

Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings.

Why Work for Us?

You'll collaborate with the industry's best, working with a wide range of built-environment specialists.

You'll be part of progressive and exciting projects, able to experience innovative schemes across all sectors.

You'll advance your career, your way, thanks to our structured Career Paths framework.

What We Offer

  • Private medical scheme
  • Life Assurance
  • Income protection
  • Electric car salary sacrifice scheme
  • days annual leave, increasing to with the length of service
  • Contributory pension scheme
  • Employee Assistance Programme
  • Enhanced Paternity, Maternity & Shared Parental Leave
  • Season Ticket Loans
  • Professional membership subscription
  • Flexitime

Flexible Benefits

  • Hybrid Working – activity-based approach
  • Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a % discount
  • Holiday buy & sell up to 5 days
  • Study Assistance
  • Cycle to work scheme
  • Employee Referral Scheme
  • Sabbatical Leave
  • Other flexible benefits include gym and retail discounts, travel & dental insurance, and GAYE (Give as you Earn)

Equal Opportunities

We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience is valued, amplified, and harnessed. So, we strongly encourage applications from candidates of all backgrounds, including women, people of the Global Majority, LGBTQ+ individuals, disabled people, neurodivergent people, and those from all other underrepresented or marginalised groups.

Adjustments and Accommodations

If there are adjustments or accommodations that we can put in place to ensure you can participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence, or anything else) please let us know.

Data Privacy

We have updated our terms and conditions for candidates,

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