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Fleet Operations Manager

2 months ago

Ipswich, Suffolk, United Kingdom OCS Group Full time

About the Role:

We are seeking a highly skilled and experienced Fleet Administrator to join our team at OCS Group. As a key member of our Fleet department, you will be responsible for administering the day-to-day requirements of the Fleet team.

Key Responsibilities:

  • Manage and maintain accurate records of vehicles, drivers, and fleet operations using our internal Fleetwave system.
  • Update and monitor driver license checking systems, ensuring new starters are captured prior to driving and leavers are removed from the system in line with legal requirements.
  • Keep accurate records of driver records and vehicle allocations.
  • Manage grey fleet insurance through our company system.
  • Update and manage tolls and congestion zone records and charges.
  • Deal with penalty charge notices and notices of intended prosecutions.
  • Raise purchase order numbers and goods receiving notes.
  • Deal with external suppliers for repair and maintenance of vehicles.
  • Monitor and resolve queries through our shared fleet inbox.
  • Monitor and report on hire vehicle usage.
  • Administer telematics and tracking systems.
  • Monitor and update accident management processes.
  • Arrange collections and deliveries of vehicles.
  • Onboard and offboard new members of staff onto company systems.
  • Monitor fuel card usage, order and cancel cards as and when required.

General Responsibilities:

  • Avoid conflicts of interest between personal interests and the interests of the OCS Group.
  • Exercise independent judgment, reasonable care, skill, and diligence when carrying out duties.
  • Act in good faith and promote the long-term success of the OCS Group for the benefit of all members and wider stakeholders.
  • Adhere to and promote the OCS Group's policies on equality and diversity, information security, health and safety, and data protection in the performance of duties and the management of departmental functions.
  • Support and promote the OCS Group's sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource-effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.

About You:

  • You must have the right to work in the UK.
  • You should have a strong background in a senior fleet management role.
  • You should have excellent leadership skills.
  • You should have excellent verbal and written communication skills.
  • You should be able to work under pressure, plan your workload effectively, and delegate appropriately.
  • You should have excellent strategic planning skills.
  • You should have a high level of integrity and dependability.
  • You should be able to present to and negotiate/influence executive-level stakeholders.
  • You should be commercially focused with experience managing your own P&L.
  • You should have previous experience in senior-level Procurement roles.
  • You should have a high level of competence in the full Microsoft suite.

Core Expectations:

  • You should be flexible in working arrangements to ensure a high level of service is delivered.
  • You should be self-motivated and able to work effectively in a fast-paced environment.
  • You should have a positive and focused attitude when dealing with all colleagues.
  • You should be able to take personal responsibility.
  • You should have a flexible and positive attitude towards work.
  • You should be keen to continuously improve your own learning and development.
  • You should support and embed the OCS Group's corporate values.
  • You should have a can-do attitude and promote a supportive culture.