Office Coordinator

6 days ago


Burton upon Trent, Staffordshire, United Kingdom Clinigen Full time

We are seeking a highly organized and detail-oriented Office Coordinator to support the day-to-day operations of our Burton office. This role will involve providing administrative support to the senior leadership team, as well as coordinating facilities and maintenance activities.

Key Responsibilities:

Facilities Coordination (75% of role)

  • Ensure the reception area is maintained to a high standard, including answering calls and managing postal services.
  • Coordinate and manage office contracts and on-site contractors to ensure all works are carried out to a high standard.
  • Support the Office Manager in ensuring all health and safety requirements are met, including fire safety and risk assessments.

PA Support (up to 25% of role)

  • Provide administrative support to senior stakeholders, including preparing for meetings and proposals.
  • Collate and submit stakeholder expense claims in a timely manner.
  • Coordinate stakeholder diaries and arrange travel and accommodation bookings.

Requirements:

  • Demonstrable experience providing excellent customer service and administration support is essential.
  • High level of attention to detail and accuracy, alongside excellent written and verbal communication skills.
  • Ability to work in a calm and efficient manner, with a high level of organization and time management skills.

Benefits:

  • 27 days holiday plus 8 bank holidays.
  • Pension contributions 4.5% matched.
  • Life assurance 4 x annual salary.
  • Flexible Benefits Platform with £25/month Company contribution.

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