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Office Manager and Executive Assistant

2 months ago

Warrington, Warrington, United Kingdom McCarthy Recruitment Limited Full time
{"h1": "Office Manager and PA to Chair Opportunity", "p": "We are seeking a highly organized and motivated Office Manager and PA to join our team at McCarthy Recruitment Limited. As a key member of our administrative team, you will be responsible for overseeing the daily operations of our office, including coordinating activities, managing supplies, and providing administrative support. In addition to office management responsibilities, you will also support our Chair as their dedicated PA, working on a range of personal and professional executive assistant tasks.

**Key Responsibilities:**

* Diary management
* UK and international travel, accommodation, and expenses
* Planning and executing company meetings, events, and training sessions
* Overseeing and coordinating various functions within the business, including finance, HR, marketing, supplier contracts, sales KPI, health and safety, reporting, and IT management
* Managing financial activities, including budgeting, forecasting, and financial reporting, bookkeeping, creditor management, debtor management, cash flow management, and bank reconciliation
* Assisting with recruitment processes, including scheduling interviews and managing the onboarding of new employees
* Negotiating and managing supplier contracts to ensure favorable terms and optimal relationships
* Developing and implementing sales KPI reporting systems to track performance and drive improvements
* Overseeing the management, repair, and renewal of office equipment, IT management, ensuring efficiency, security, and compliance with best practices
* Supporting the Sales Support team with holiday cover in all aspects of day-to-day tasks
* Managing projects and delivering to all deadlines
* Problem-solving, spotting issues, and creating plans to rectify them
* Communicating ideas and business initiatives to the team to ensure the sharing of best practice and maximization of sales and business growth

**Requirements:**

* Proven experience in a similar role, with a track record of success in managing multiple functions within a dynamic organization
* Strong working knowledge of Xero or similar finance system
* Ability to handle multiple tasks and work under pressure
* Excellent attention to detail and accuracy
* Problem-solving skills and initiative
* Experience of managing multiple diaries, scheduling travel, and accommodation
* Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and levels of the organization
* Strategic mindset with the ability to think creatively and drive innovative solutions
* Exceptional organizational and time management skills, with the ability to prioritize and manage competing priorities effectively

**What We Offer:**

* Competitive salary and benefits package
* Opportunities for professional development and career advancement
* Collaborative and supportive work environment
* Free parking
* Free weekly boxing class
* Annual team building events
* Annual international training conference

If you are highly organized and motivated, we would love to hear from you. Please apply now for immediate consideration for this Office Manager and PA to Chair opportunity.

**Equal Opportunities Employer:**

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with the General Data Protection Regulations.

**Data Protection:**

Your details will be added to our holding database. We process certain personal information about you for our legitimate business interests to identify and contact suitable candidates about positions that may be relevant to them. Details are set out in our privacy policy at privacy. If you wish to exercise your right to access, erase, or restrict the processing of your data, please contact us at the office and we will respond to your query.

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