Asset Management Coordinator

4 weeks ago

London, Greater London, United Kingdom Buro Happold group. Full time
Job Summary

We are seeking a highly organized and detail-oriented Asset Management Coordinator to join our team at Buro Happold. As an Asset Management Coordinator, you will provide administrative support to our UK Bid, Visual Communications and Knowledge team, ensuring the smooth operation of our day-to-day activities and maintenance of key online libraries of work-winning assets.

Key Responsibilities
  • Coordinate and arrange internal group and client meetings, taking minutes and follow-up action points as required.
  • Manage business travel arrangements for the team, utilizing an online platform and liaising with external Travel Management Company when necessary.
  • Liaise and work with central business services teams as required.
  • Review and modify correspondence and documents prepared by the team, ensuring adherence to brand guidelines.
  • Support the onboarding of new starters, including in-person support on their first day and beyond.
  • Manage the allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support.
Requirements
  • Excellent computer and IT skills, including Word, Excel, PowerPoint, SharePoint, and Teams.
  • Experience of setting up and maintaining administrative procedures.
  • Experience of maintaining quality management systems.
  • Confident, proactive character with the ability to take the lead in challenging situations and problem-solve.
  • Adaptable and open to change.
  • High level of attention to detail.
  • Experience of working with all levels of seniority.
  • Solid foundation of office experience.
  • Ability to work to multiple deadlines.
  • Experience of supporting large teams and working across offices.
What We Offer
  • Hybrid working arrangements.
  • Attractive salary and benefits package, including life assurance and income protection.
  • Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
  • Generous company pension scheme.
  • Flexible benefits, including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
  • Enhanced parenthood leave policies.
  • A strong commitment to your continuous development.
  • Entitlement to two memberships to professional bodies or subscriptions.
  • A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities.

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