Financial Operations Assistant

1 month ago

Reigate, Surrey, United Kingdom esure Group Full time
Job Description

We are seeking a highly organized and detail-oriented Accounts Assistant to join our team at esure Group. As an Accounts Assistant, you will play a crucial role in supporting our Cash Operations and Accounts Payable teams with various responsibilities and tasks.

Key Responsibilities:
  • Cash and Banking: Work closely with the Team Leader – Cash Operations to ensure timely production of daily bank reconciliations, including monitoring, reporting, and resolving ROI banking exceptions.
  • Responsible for updating the daily Reconciliation Open Interface (ROI) banking Exceptions Report and recording new exceptions requiring action by Claims.
  • Supervise the Exception details report to ensure Claims meet their SLA's.
  • Tasked with weekly Copart Salvage Returns reconciliation to the bank statement.
  • Responsible for the daily bank reconciliation of esure Insurance, including preparation of general ledger journals for banking accounting entries and investigating any discrepancies.
  • Input banking payments using Barclays.Net.
  • Perform cash updates to business, including cashflow, daily collections, and account balances.
  • Handle the preparation of Manual cheques for deceased policy holders, Add-On claims, and supplier payments, including obtaining signatories and distribution within the agreed SLA of 48 hours.
  • Open post and distribute accordingly.
  • Ensure Recovery cheques payable to Third Party Insurers are dispatched to Claims accordingly.
  • Ensure Finance contact Claims weekly to resolve 'missing information' claims cheques returned by third parties.
  • Support the Stop Cheque process and shared report, recording in the cancelled cheque register stopped cheque details requested through Barclays iPortal.
Accounts Payable:
  • Provide support in processing invoices received into the Accounts Payable mailbox, ensuring they are input onto Oracle within 48 hours of receipt.
  • Collaborate closely with Accounts Payable Accounts Assistant to answer queries received mailbox within preset SLA's.
  • Process/Review the weekly Repairernet.
  • Process payments in Oracle for bank exceptions.
  • Resolve Purchase Order queries.
  • Support the verification of bank details for new suppliers, ensuring controls are adhered to.
  • Assist with Accounts Assistant with the customer cheque processes when required.
Decision Making Authority:
  • Ensure all internal departments adhere to associated controls and procedures.
  • Reconcile bank statements and highlight any potential problems to the Team Leader – Cash Operations or Finance Systems & Operations Manager.
  • Resolve actions to be taken in response to identifying a suspected fraud attempt and/or the receipt of intelligence of financial crime.
Requirements:
  • A proven track record working in a financial environment is desirable.
  • Computer literate with a good to intermediate knowledge of MS Excel.
  • Must be pro-active, self-motivated, and able to work on own initiative with minimum supervision.
  • Strong time management and organisational skills.
  • Able to communicate at all levels throughout the business.
  • An eye for detail is crucial within the role.
  • Quick and efficient worker, fast turnover of work.
What We Offer:
  • A competitive salary that recognises your skills and potential.
  • A bonus scheme that celebrates your contribution to esure's success.
  • Discounts on our insurance products, for you and your family.
  • 25 days annual leave, plus 8 flex days to be taken as and when suits you.
  • Benefits just for you: our hub – My Benefits Box – is loaded with perks to choose from, so you can build a personal toolkit to support your health, wellbeing, lifestyle, and finances.
  • Grow your career with us: whatever your goals, we'll support you with hands-on training, mentoring, a LinkedIn Learning licence, access to our exclusive Academies, regular career conversations, and expert partner resources from the likes of Women in Data and Women in Tech.
  • Join our communities: our networks give you the chance to connect, learn and share with like-minded colleagues across the business – for work and play.
  • Live a healthy lifestyle: we offer lots of support, so you feel like the best version of yourself – like specialist advice through our employee assistance programme, wellbeing classes, access to the My Health Advantage app, our Big Team Challenge, and learning sessions on topics like menopause.
  • A helping hand to do your bit for a greener and safer world: driving good in the world couldn't be more important to us. That's why we encourage colleagues to use volunteering days to support their local communities and have lots of initiatives to help you live a greener lifestyle.
  • Everyday appreciation: praise from your colleagues means the world Our social recognition tool makes it easy to give colleagues the praise they deserve, and you could even be shortlisted for a company-wide ACE Award.

We understand some people may not apply for jobs unless they tick every box. If you are excited about joining us and think you have some of what we are looking for, even if you're not 100% sure, we would love to hear from you.

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