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Commercial Fit-Out Project Manager

2 months ago

Southwark, Greater London, United Kingdom Ignite Recruitment Services Full time
Job Title: Commercial Fit-Out Project Manager

We are seeking a highly skilled Commercial Fit-Out Project Manager to oversee all phases of commercial fit-out projects from briefing and planning through to completion and handover.

Key Responsibilities:
  • Briefing & Understanding: Assist with site surveys to gather essential information and provide build advice.
  • Project Briefing: Work closely with the team to understand the project requirements and ensure alignment.
  • Planning Input: Help in developing and refining project plans in collaboration with the tendering team.
  • Tender Support: Attend tender interviews to provide build advice and contribute to accurate cost and project planning.
  • Design Development (Post-Contract Award): Participate in site surveys, provide build advice, and review site logistics.
  • Programme Development: Develop pre-construction programmes and convert them into detailed construction programmes.
  • Procore Setup: Implement Procore project management systems to streamline communication and workflow.
  • Procurement & Mobilisation: Manage handover documents during the project kickoff and ensure all stakeholders are briefed.
  • Construction Phase Planning: Create detailed construction phase plans and complete logistics reports.
  • Compliance & Safety: Coordinate with building control and H&S auditors for site visits, ensure asbestos reports are reviewed, and address R&D survey findings.
  • Resource Organisation: Organise site management and labour, conduct condition reports, and gather RAMs (Risk Assessment Method Statements) from contractors.
  • Delivery Phase: Conduct site inductions with the site manager to align expectations and review the site manager presentation document.
  • Drawings & RFI Management: Review project drawings and scope, raising any concerns through RFI's (Request for Information) via Procore.
  • Task Management: Take over the task log from pre-construction teams, manage team actions, and follow up in internal meetings.
  • Client & Contractor Meetings: Chair client meetings (if no contract administrator is available) and continue documenting meeting minutes. Organise and chair contractor meetings, producing minutes using the contractor minutes template.
  • Programme Management: Update the construction programme weekly, ensuring all changes are uploaded to Procore.
  • Weekly Reporting: Create and issue photo reports and contractor reports to the client team on a weekly basis, using Procore and Word templates.
  • Building Control Visits: Arrange initial and ongoing visits with Building Control to ensure compliance with regulations.
  • Documentation & O&M Manuals: Maintain continuous communication with contractors to ensure all documentation required for O&M (Operations and Maintenance) manuals is submitted on time.
  • Health & Safety Coordination: Arrange external and internal H&S visits and ensure they are conducted every four weeks.
  • Programme Adherence: Ensure the programme of works is followed, and escalate major issues to the management team if necessary.
  • Site Readiness for Furniture Installation: Work with the furniture and logistics teams to ensure areas are clean, clear, and ready for furniture installation.
  • Furniture Delivery Oversight: Oversee the delivery and installation of furniture, coordinating with site management and labour teams.
  • Incident Reporting: Report accidents and incidents to the H&S manager and create incident reports in Procore for management review.
  • Snagging Management: Create a snagging report in Procore at least two weeks before practical completion (PC) and manage the snagging process, sharing updates with the client team.
Qualifications & Skills Required:
  • Proven experience in managing commercial fitout projects, ideally within the construction industry.
  • Strong understanding of the IMS (Integrated Management System) process and fitout project lifecycles.
  • Proficiency in project management software, especially Procore.
  • Excellent leadership, communication, and interpersonal skills.
  • Thorough understanding of health & safety regulations and site compliance.
  • Ability to manage multiple contractors and oversee various aspects of the construction process.
  • Strong problem-solving and decision-making skills with a keen attention to detail.