Contract Administrator Assistant
1 week ago
About the Role:
This role is an exciting opportunity to support the Contract Managers in the smooth and effective administration of contracts. As a Contract Administrator Assistant, you will be responsible for assisting with the raising of purchase/subcontractor orders, producing operational and monthly reports, and controlling the implementation of the IMS.
Key Responsibilities:
- Assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors, and engineers.
- Produce operational and monthly reports internally and externally.
- Control the full implementation of the IMS and assist with internal audits to ensure full compliance with EFS standard procedures and accreditations.
- Assist in the preparation of supporting documentation for the purposes of final invoicing.
- Collate and develop monthly KPI reports on Contract activities.
- Compile and distribute data relating to utilities, maintenance work, operational costs, and invoicing.
- Assist with the production and analysis of financial reports.
- Carry out general typing and filing duties as required.
- Carry out all reasonable tasks that may be requested from time to time by the Operations Manager/Contract Managers.
- Compile engineers' timesheets and input relevant information onto the Timesheet Database System.
- Respond to clients' Helpdesk requests.
- Assist with emergency requests and administration cover from additional sites.
About You:
We are looking for a highly organized and detail-oriented individual with excellent communication skills and a good understanding of Quality Assurance and service delivery. You will have a basic understanding of IT systems, including Word, Excel, PowerPoint, Access, and Works, as well as site-specific PPM systems and BMS.
What We Offer:
At EMCOR UK, we prioritize people and offer a collaborative and inclusive work environment. We are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. We welcome applicants from all backgrounds and experiences and believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.
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