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Payroll Administrator
2 months ago
Pertemps Tamworth is seeking a highly skilled Payroll Administrator to join our team. As a Payroll Administrator, you will be responsible for ensuring the accurate and timely processing of payrolls, providing specialist payroll support, and maintaining compliance with legislation.
Key Responsibilities- Payroll Processing: Process correct and timely salary payments across all allocated weekly and/or monthly payrolls, in accordance with service level agreements and specifications, following correct processes and agreed authorisation levels.
- Payroll Support: Provide a specialist payroll support and advice service, including understanding the impact of events and actions on payslips and the ability to provide comprehensive and detailed payslip explanations.
- Compliance: Ensure compliance with legislation in respect of processing of all payments to employees, as well as income tax, National Insurance, pensions, and National Minimum Wage/National Living Wage.
- New Starters and Leavers: Process new starters, leavers, personal and job amendments, company sick pay, and any other third-party/ad-hoc payments and deductions where required.
- Team Meetings: Attend regular team meetings/huddles in order to maintain an acceptable standard of service delivery.
- Reconciliation: Ensure client payrolls are reconciled accurately and timely following set checks and balances, and management reporting is in line with client requirements.
- Payment Generation: Generation and reconciliation of payments when required, including TT, BACS, and cheque if applicable.
- Error Validation: Validate any exception and/or error reports for reasonableness.
- Pension Schemes:
- Approval Levels: Manage the appropriate approval levels, with supporting evidence, and to ensure sign off is made before BACS payments are arranged for submission.
- Data Storage: House-keeping data storage and paperwork, in line with customer requirements, General Data Protection Regulations, and internal audit/business controls.
- Tax and National Insurance: Processing and validation of all tax and National Insurance documentation, in accordance with local legislation, including P6, P9, P45, and New Starter Declarations.
- Statutory Payments: Apply and validate statutory payments and processes, in line with legislative framework, including SSP, SMP, SPP, SAP, ShPP, Student Loans, Court Orders, Local Authority deductions, and NMW/NLW.
- Administrative Duties: Carry out any other required administrative duties connected with the efficient delivery of payroll, including filing and scanning.
- Payroll Experience: Minimum of two years' payroll experience, preferably in a multi-payroll environment and processing high volume, weekly payrolls.
- Communication Skills: Excellent communication skills, both oral and written, with a clear personal commitment to meeting end-user requirements in order to deliver a high-quality service.
- Analytical Skills: Highly analytical and attentive, with the ability to solve problems.
- Professional Outlook: Professional outlook and personality, with excellent customer service skills and the ability to operate under pressurised situations.
- Flexibility: Flexible outlook and approach to workload and working hours, to accommodate fast-moving payrolls and projects and ever-evolving processes and changes to legislation.
- Organisational Skills: Ability to plan, prioritise, and organise progress of payrolls, effectively scheduling work to fit in with deadlines, in order to maximise productivity.
- Payroll Software: Prior working knowledge of Northgate PS Enterprise payroll software.
- Real Time Information: Processing of Real Time Information, including electronic return of Full Payment Submissions (FPS) and Employer Payment Summary (EPS).
- Payroll Processes: Experience of working with robust and methodical payroll processes.
- Payroll Qualification: CIPP (or similar) payroll qualification.
- Microsoft Office: Working knowledge of Microsoft Office products (particularly Word and Excel) to a reasonable standard.
