Conveyancing Assistant

2 weeks ago

Northampton, United Kingdom Pertemps Northampton Full time
Job Title: Conveyancing Assistant - Northampton Office

We are seeking a skilled Conveyancing Assistant to join our busy team in Northampton. As a key member of our conveyancing department, you will assist experienced fee earners in a fast-paced environment, handling a varied caseload including freehold/leasehold sales & purchase, re-mortgage, transfers of equity, right to buy, and shared ownership schemes.

Key Responsibilities:
  • Deal with client queries, solicitors, lenders, and estate agents via phone, email, or face-to-face.
  • Make detailed attendance notes of all correspondence.
  • Open and close files on our Case Management System.
  • Take client instructions, conduct AML checks, source of funds, and gifts checks.
  • Ensure files on CMS are updated with all correspondence.
  • Apply GDPR and SRA regulations, following Lexcel and firm procedures.
  • Provide administrative support, including photocopying and scanning.
  • Prepare quotes for clients.
  • Draft completion statements.
  • Request mortgage redemption figures and mortgage advances.
  • Assist fee earners in preparing report on title, report on mortgage, and search report for clients.
  • Issue sale contracts.
  • Reply to sales enquiries on freehold and leasehold properties.
  • Order searches online.
  • Set up completions.
  • Post-completion admin (drafting AP1s, using Land Registry portal to submit registration applications, reply to requisitions, generate Stamp Duty Land Tax calculations, and submit applications).
  • Prepare and submit invoices, receipts, and payments to the finance team.
  • Occasional reception cover.
Requirements:
  • A previous background in a conveyancing department.
  • Proficiency in English and good numerical accuracy.
  • Excellent administrative and organisational skills.
  • Ability to manage multiple activities and work under pressure.
  • A positive, professional, and approachable demeanour.
  • Excellent work ethic and attention to detail.
  • Good IT skills; knowledge of a Case Management System and excellent keyboard skills.
  • Outstanding communication.
Benefits:
  • 26 days holiday plus bank holidays.
  • Monthly holiday bonus scheme.
  • Comprehensive training and development opportunities.

We offer a supportive and dynamic work environment, with opportunities for growth and development. If you are a motivated and organized individual with a passion for conveyancing, we encourage you to apply for this exciting opportunity.

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