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Executive Support Specialist

2 months ago

Portsmouth, Portsmouth, United Kingdom Walsh Employment Ltd Full time
Job Description

Walsh Employment Ltd is seeking a highly organized and detail-oriented Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative support to our Directors, ensuring the smooth operation of our Portsmouth office.

Key Responsibilities:
  • Manage the professional schedules of the Directors, including diary management, travel arrangements, and event planning.
  • Prepare and review presentation materials, documents, and other ad-hoc tasks to assist the Directors.
  • Provide administrative support for the overall management of the Portsmouth office.
  • Support marketing and business development initiatives.
  • Maintain databases and create branded documents, including letters and PowerPoint presentations.
  • Process invoices, expenses, and other payment requests.
  • Draft correspondence and documentation, and check/proofread documents.
  • Act as a point of contact for clients, prospects, contacts, and other third parties.
  • Deal with work, professional, and administrative enquiries.
  • Monitor and respond to mail, emails, and telephone calls as appropriate.
  • Assist with client billings and office accounts/budgets.
  • Support the team with management reporting.
  • Assist with other ad-hoc matters, such as project managing tasks and projects.
Requirements:
  • Proactive, detail-oriented, and organized individual with great interpersonal skills.
  • Previous experience in a similar role, preferably within a professional services environment.
  • High level of discretion when working with sensitive and confidential matters.
  • Exceptional attention to detail and ability to produce high-quality work quickly.
  • Excellent communication skills, capable of being clear, concise, and precise.
  • Ability to manage multiple tasks, solve problems, and meet deadlines.
  • Ability to take responsibility and accountability for work, ensuring matters are progressed independently.
  • Good working knowledge of the Microsoft suite, including Outlook, Excel, Word, and PowerPoint.
  • Excellent organizational and interpersonal skills, with the ability to work as part of a diverse team.
Benefits:
  • Competitive salary.
  • Twenty-five days annual holiday plus bank holidays.
  • Contributory pension scheme.
  • Private health care (after a qualifying period).