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Executive Assistant

1 month ago

London, Greater London, United Kingdom Octavius Finance Full time
Job Description

We are seeking a highly skilled Executive Assistant to support our senior leadership team and CEO at Octavius Finance. This role is ideal for a candidate who thrives in dynamic, fast-paced environments and has a proven track record of managing a range of responsibilities across executive support, project coordination, and stakeholder management.

The company values flexibility, growth opportunities, and collaboration. The right candidate will have the chance to develop into a Chief of Staff role.

Key Responsibilities:

  • Executive Support: Provide high-level support to the CEO, managing calendars, travel, communication, and prioritizing critical tasks in a fast-paced environment.
  • Cross-Functional & Project Coordination: Engage with multiple teams, supporting the coordination of internal projects and collaborating with key stakeholders across departments.
  • Stakeholder Management: Build and maintain strong relationships with internal teams and external partners, including senior executives in the financial sector.
  • Meeting & Event Coordination: Plan, organize, and execute company-wide meetings and events, both internal and external, ensuring smooth operations and timely delivery.

Ideal Candidate Profile:

  • Experience: 4–10 years of high-level administrative support, with demonstrated experience as an EA in financial services or a high-growth, fast-paced environment.
  • Comprehensive Support: Experience managing not only executive support but also facilitating cross-functional projects and working with a variety of stakeholders, including external financial industry players.
  • Adaptability & Problem-Solving: Comfortable working in a fast-evolving environment, with the ability to handle multiple tasks simultaneously and think on your feet.
  • Communication: Exceptional communication skills, with an ability to tailor messages to different stakeholders and maintain a high level of professionalism.
  • Technical Skills: Proficient in Microsoft Office Suite and other relevant software tools.

This role is perfect for candidates who have experience in both traditional EA responsibilities and broader project or stakeholder management, particularly within the financial sector. If you're someone who thrives in a fast-paced environment and you're looking for the opportunity to take your career to the next level, we'd love to hear from you.

Please submit your CV in WORD format to the appropriate contact person.