Oil and Gas Operations Coordinator

3 weeks ago


London, Greater London, United Kingdom oilandgas Full time
About the Role

We are seeking an experienced Executive Administrative Assistant to join our team in a hybrid role, combining administrative support with advanced technical skills. The successful candidate will provide high-level support to lawyers and business development teams, handling complex travel arrangements, financial management, and document production.

Key Responsibilities
  • Financial Management: Ensure accurate completion of new client/matter onboarding processes, produce compliance documents, and manage partners' billing processes.
  • Document Production: Proactively delegate document production and dictation transcription, actively file documents within iManage, and follow records management policy.
  • Travel Arrangements: Handle complex travel booking, arrange visas, book travel and accommodation, and prepare itineraries.
Required Skills and Qualifications
  • Experience in billing and matter onboarding, ideally in a law firm.
  • Advanced Microsoft Office skills.
  • Commercial and financial acumen.
  • Ability to remain proactive and flexible at all times.
Benefits

As an Executive Administrative Assistant, you can expect a competitive salary of $55,000 - $65,000 per annum, depending on experience, plus a range of benefits including life assurance, private health care, and a host of family-friendly policies.

Work Environment

The role is based in a hybrid working environment, allowing colleagues to balance office and remote work. We are happy to discuss flexible working arrangements with applicants.



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