Property Services Coordinator

15 hours ago


Leeds, Leeds, United Kingdom Macdonald & Company Full time
Job Description

We are seeking a highly motivated Property Services Coordinator to join our Estates Department. The successful candidate will have a professional qualification or completed apprenticeship in Hard FM or Engineering, or a minimum of 3 years' experience in a maintenance operative or technician role.

In this role, you will work closely with the Estates and Property Assistant to ensure compliance records are up-to-date and comprehensive.

You will also collaborate with the Finance Department to manage procurement, expenditure, and charging processes in line with Trust procedures.

The estimated salary for this position is £38,000 - £43,000 per annum, depending on experience.

Main Responsibilities
  • Collate data and information to support quarterly assurance and performance reporting.
  • Attend and contribute to key groups and committees
  • Serve as the Legionella Deputy Responsible Person, deputising for the Senior Estate Manager when required.
  • Work with the Estates and Property Assistant to ensure compliance records are up-to-date and comprehensive.
  • Collaborate with the Finance Department to manage procurement, expenditure, and charging processes in line with Trust procedures.
  • Liaise with external organisations, to coordinate building maintenance and compliance.
  • Support the delivery of capital projects, ensuring spaces are prepared for works and assisting with relocations and scheduling.
  • Work closely with the Facilities Department to provide seamless Hard and Soft FM services to building users.
  • Assist in reviewing Estates Policies and Risk Assessments with the Head of Estates.
  • Ensure accurate reconciliation of energy invoices and maintain energy/utility data records.
  • Identify opportunities to improve energy efficiency and reduce costs, working with external organisations.
  • Manage the renewal of energy and utilities contracts, completing statutory requirements such as Display Energy Certificates (DECs).

This role requires strong compliance management knowledge, along with a full UK driving licence and access to own transport.



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