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Company Secretary Assistant

2 months ago

Cambridge, Cambridgeshire, United Kingdom LHH Recruitment Solutions Full time
Job Title: In-House Assistant Company Secretary

Location: Cambridge (Hybrid - 2 days office based, 3 days remote working)

Job Summary:

We are seeking an experienced Company Secretary Assistant to join our team at LHH Recruitment Solutions. As a key member of our compliance and governance team, you will be responsible for handling day-to-day administration and statutory filings for various entities, ensuring timely submissions and maintaining accurate and up-to-date records of company information.

Key Responsibilities:
  • Routine Filings: Handle day-to-day administration and statutory filings for various entities, ensuring timely submissions (e.g., annual returns, confirmation statements, changes to company details).
  • Entity Management: Maintain statutory registers and ensure accurate and up-to-date records of company information across multiple entities.
  • Liaison with Overseas Advisors: Work closely with external advisors in other jurisdictions to coordinate compliance and filings for international entities.
  • Document Preparation: Prepare and file standard documents such as director appointments, resignations, and shareholder changes.
  • Record-Keeping: Maintain organised and compliant filing systems for all governance-related documents.
  • Annual Compliance: Assist with the preparation and filing of annual accounts, coordinating with the finance team to ensure timely submissions.
  • Routine Correspondence: Handle routine correspondence with stakeholders and external advisors on day-to-day compliance matters.
Requirements:
  • Experience: Minimum of 2 years in a company secretarial role, with a focus on routine filings and administrative tasks.
  • Qualification: Part-qualified or qualified Company Secretary (ICSA/CGI or equivalent) is desirable but not essential.
  • Knowledge of Company Law: Good understanding of the Companies Act 2006 and relevant filing requirements.
  • Administrative Skills: Strong organisational skills and attention to detail, with the ability to manage statutory records and routine filings efficiently.
  • Filing and Documentation: Proficiency in preparing, filing, and maintaining company documents such as director appointments, shareholder changes, and confirmation statements.
  • Software Proficiency: Experience using company secretarial software (e.g., Blueprint, Diligent) and strong working knowledge of Microsoft Office (Excel, Word, Outlook).
  • Communication Skills: Strong verbal and written communication skills, with the ability to correspond professionally with internal and external stakeholders.
  • Self-Starter: Capable of working independently to manage routine administrative tasks and deadlines without constant supervision.
  • Attention to Detail: High level of accuracy and meticulous approach to maintaining statutory registers and company records.
  • Team Player: Willingness to work with cross-functional teams, including finance and external advisors, to ensure compliance.
Benefits:
  • Salary: £50,000 - £65,000 per annum (DOE)
  • Bonus and Comprehensive Benefits Package: Yes
  • Flexible Working Arrangements: Two days per week office based