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Bilingual Arabic Office Coordinator
2 months ago
Bilingual Arabic Office Coordinator
Compensation: Competitive Salary + Benefits + Bonus
Location: London
Role Overview:
In the capacity of Office Coordinator, you will play a vital role in facilitating all administrative operations within the organization.
Core Responsibilities:
- Professionally manage the telephone switchboard.
- Oversee voice recording systems and update personnel information as necessary.
- Keep an accurate log of new hires and departures.
- Maintain the fixed asset register and ensure monthly entries are recorded.
- Administer the access control system and generate daily and monthly reports.
- Authorize and dispatch purchase orders.
- Procure office supplies, printing, and other necessary materials.
- Supervise the online document archiving database.
- Review and approve Restore Intake Forms submitted by the mailroom.
- Distribute the annual Restore destruction report to all departments.
- Update and maintain the Peoplesafe system with staff and emergency vendor contact details.
- Manage the DSE portal.
- Oversee the Fire Safety awareness portal.
- Provide support and guidance to mailroom personnel as needed.
- Assist the administration and facilities management teams with new initiatives.
- Perform additional duties as assigned.
Qualifications:
Possess a clear and articulate speaking voice, with a preference for Arabic fluency.
Demonstrate a calm and efficient demeanor, capable of handling pressure effectively.
Exhibit excellent proficiency in Microsoft Office applications.
Have a solid understanding of switchboard operations.
Experience:
Minimum of three years of relevant experience in an administrative capacity.
Key Competencies:
A collaborative team player with strong communication, analytical, and numerical skills.
Able to adapt to new tasks as required.
Maintain a courteous and composed attitude, especially when managing the switchboard.
Essential Skills:
Demonstrate accuracy and attention to detail in financial reporting.
Handle a diverse range of responsibilities that require focus, creativity, and patience, along with a keen eye for detail.
Ability to effectively manage multiple tasks, issues, and projects simultaneously while adapting to changing priorities.
