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Terminal Services Specialist

2 months ago

London, Greater London, United Kingdom Ocean Network Express Full time
Job Purpose

As a key member of the Ocean Network Express team, the successful candidate will assist the manager in the procurement of terminal and port services in the Europe and African Region. This role requires a strong understanding of procurement strategies and the ability to execute and enhance them to achieve optimal results.

Key Responsibilities
  • Strategy Implementation and Optimization
    • Develop and implement procurement strategies for Alliance and non-Alliance services in line with company policy and directions.
    • Maximize leverage to ensure access to second-to-none rates and services.
    • Support and participate in regular performance review meetings with terminal and port services related operators.
    • Advise on EDI recommendation/priority setting.
  • Terminal and Port Services Procurement
    • Coordinate terminal and port services vendor negotiations, provide market intelligence, and identify business opportunities based on company policy and directions.
    • Handle OOG terminal handling pricing.
    • Maintain ongoing relationships with main vendors and local country organizations to find the best balance between cost optimization and service quality.
    • Identify cost-saving initiatives.
    • Finalize contracts and service agreements for terminal and port services.
  • Cost Control and Management
    • Supervise reporting structure and guide to work towards appropriate targets.
    • Optimize and communicate free pools.
    • Identify and report avoidable costs.
    • Ensure contractual rebates and incentives are reported.
    • Support budget control.
    • Monitor KPIs for internal and external stakeholders.
    • Contribute to a cost avoidance and cost recovery mindset.
  • Compliance
    • Ensure all transactions related to vendor procurement and control are fully compliant with company rules and regulations.
    • Have a full understanding of JSOX, ISO14001, and AEO procedures.
  • Scope of Data
    • Work with the manager and assistant manager to set budgets for all relevant cost elements related to terminal and port services.
    • Monitor local regions' working practices in Europe and Africa to ensure they meet corporate business requirements.
  • Maintenance of Internal Company System Tools
    • Monitor the correctness and validity of data to enable front-line teams to organize pricing efficiently.
    • Update or validate concluded tariff agreements in the system.
    • Maintain VRM records in applicable systems.
  • Scope of Role
    • No direct budget, but expected to be mindful of costs and strive for best efficiencies.
    • Assist direct colleagues and cooperate to create an environment where everyone can perform to the best of their abilities.
    • Support team members to achieve personal and/or team targets and KPIs.
    • Maintain effective relationships with regional and local ONE offices, agents, and vendors as required.
Requirements
  • Preferably educated to a minimum of degree level.
  • Three or more years of procurement and operations experience pan-Europe preferred.
  • Strong operational/commercial awareness.
  • Ability to forge working relationships both internally and with external vendors at multiple levels.
  • Analytical and methodical.
  • Ability to work within a team.
  • Create, direct, and lead workgroups as appropriate.
Competencies
  • Business Awareness.
  • Customer Focus.
  • Communication.
  • Problem Solving.
  • Planning and Organisation.
  • Innovation and Improvement.
  • Teamwork.
  • Performance Management.