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Document Controller

2 months ago

London, Greater London, United Kingdom People Group Full time
Job Description

We are seeking a highly organized and detail-oriented Document Controller to join our team at People Group. As a key member of our team, you will be responsible for overseeing multiple fit-out projects in the City of London area.

Key Responsibilities:

  • Project Guidelines and Procedures: Thoroughly review all Electronic Document Management System (EDMS) process and procedures guides related to the project, ensuring a solid understanding of the guidelines to enforce adherence and provide accurate guidance.
  • Process Adherence and Compliance: Monitor the team's and subcontractors' compliance with the project's processes and procedures, offering guidance and corrective measures when deviations occur.
  • Work Package Assignment: Assign documents to appropriate work packages as per the guidelines, ensuring compliance with subcontractor viewing restrictions during this process.
  • Quality Assurance Checks: Perform QA checks on all incoming information, processing the information according to established procedures.
  • Document Transmittals: Ensure all drawings and documents published on the system are linked to a document transmittal, preparing document transmittals for all information issued.
  • Drawing and Document Management: Download all drawings and documents for daily file updates and physical filing/hanging, maintaining and updating various project schedules and registers, including:
    • Technical Submission Schedule
    • Method Statement Schedules
    • RFI Register
    • Comment Schedules
    • Drawing Register
  • Filing: Manage both electronic and hard copy filing systems for project documents.
  • Document QA and Comment Scheduling: Review and schedule document QA checks and comments.
  • Plan Reviews: Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP), ensuring these plans align with the actual information in EDMS.
  • RAMS Comments and Status: Issue comments and statuses for Risk Assessment Method Statements on EDMS.
  • Document Filing System Maintenance: Maintain the company's electronic and paper-based drawing and document filing system.
  • Document Archiving: Archive documents systematically for easy retrieval and reference.
  • Project Coordination: Undertake project coordination tasks and ad-hoc assignments as required.

Requirements:

  • Attention to Detail: High level of accuracy in document management and QA processes.
  • Organizational Skills: Efficiently manage and update various project registers and schedules.
  • Communication Skills: Effectively communicate guidelines, corrections, and statuses.
  • Technical Proficiency: Competence in using EDMS and other document management systems.
  • Training Aptitude: Willingness to attend and learn from training sessions.
  • Professionalism: Maintain a professional demeanor and presentation.

People Group is an equal opportunity employer, committed to promoting an inclusive environment for both our clients and employees.