Office Coordinator
2 months ago
Job Summary
To provide administrative support to the Education Authority, ensuring the smooth operation of our schools and offices. This role involves a range of tasks, from general administrative processes to finance and reception duties.
Main Responsibilities
- Administrative Support
- Operate manual and/or computerized information systems to manage pupil, staff, and budget data.
- Complete and submit all required returns and records.
- Manage requisitioning procedures, including ordering, purchasing, receiving, checking, storage, and distribution of resources.
- Finance
- Receive, receipt, and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance with financial procedures.
- Reception and Secretarial Support
- Operate the switchboard, receive visitors, and provide hospitality as required.
- Provide word processing, typing, filing, duplication, and photocopying in support of administrative processes.
- Sort, screen, and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries, arrange appointments, and provide a secretarial service for all staff.
- Service meetings and draft minutes as required.
- Other Duties
- Assist work placement students with practical tasks and assignments within the school office.
- Perform other duties as assigned within the level of the post.
Flexible Working Options
- Option 1: Work during school term plus two additional weeks, with the timing of the additional weeks at the discretion of the Principal.
- Option 2: Work contracted weekly hours, with duties provided by the school during periods of school closure, except when on annual leave or other authorized absence.
- Option 3: Work as for Option 2, with the option to request periods of unpaid leave during extended school holidays or closures.
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