Office Coordinator

2 months ago


Banbridge District, United Kingdom Education Authority Full time

Job Summary

To provide administrative support to the Education Authority, ensuring the smooth operation of our schools and offices. This role involves a range of tasks, from general administrative processes to finance and reception duties.

Main Responsibilities

  • Administrative Support
    • Operate manual and/or computerized information systems to manage pupil, staff, and budget data.
    • Complete and submit all required returns and records.
    • Manage requisitioning procedures, including ordering, purchasing, receiving, checking, storage, and distribution of resources.
  • Finance
    • Receive, receipt, and account for all cash.
    • Bank monies and maintain banking records.
    • Communicate with relevant personnel and provide assistance with financial procedures.
  • Reception and Secretarial Support
    • Operate the switchboard, receive visitors, and provide hospitality as required.
    • Provide word processing, typing, filing, duplication, and photocopying in support of administrative processes.
    • Sort, screen, and distribute all mail.
    • Ensure the secure storage of valuable items and confidential documentation.
    • Maintain diaries, arrange appointments, and provide a secretarial service for all staff.
    • Service meetings and draft minutes as required.
  • Other Duties
    • Assist work placement students with practical tasks and assignments within the school office.
    • Perform other duties as assigned within the level of the post.

Flexible Working Options

  • Option 1: Work during school term plus two additional weeks, with the timing of the additional weeks at the discretion of the Principal.
  • Option 2: Work contracted weekly hours, with duties provided by the school during periods of school closure, except when on annual leave or other authorized absence.
  • Option 3: Work as for Option 2, with the option to request periods of unpaid leave during extended school holidays or closures.


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