Accounts Payable Specialist

6 hours ago

South Ruislip, Greater London, United Kingdom Walker Hamill Ltd Full time
Accounts Payable Specialist Job Description

Walker Hamill Ltd is seeking an experienced Accounts Payable Specialist to join their team in London. The successful candidate will have a strong background in accounts payable, ideally in private equity, and be proficient in QuickBooks, SAP Concur, and Expensify.

Key Responsibilities:
  • Manage accounts payable using accounting software and other programs, monitoring the payment cycle and workflow of approvals until payment.
  • Handle accounts payable for separate entities and vendors, across group entities and fund entities.
  • Proactively manage payables mailboxes and respond to queries from external suppliers and internal stakeholders.
  • Receive and distribute incoming accounts payable invoices and related documents for approval.
  • Review and verify supplier invoices and statements.
  • Collect, review, and code invoices and expenses.
  • Compare purchase orders, prices, terms of payment, and other charges.
  • Identify and resolve discrepancies between purchase orders and invoices.
  • Process staff expenses and corporate cards monthly, including coding.
  • Support the process to issue recharges on the back of processed invoices.
  • Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures and supplier terms.
  • Prepare and process weekly payments.
  • Regularly maintain cashbooks.
  • Analyze workflow processes across corporate and fund entities and propose improvements.
  • Participate in the transformation project for a new AP system (Concur).
  • Establish and maintain relationships with new and existing suppliers.
  • Establish new suppliers in accordance with company policies.
  • Conduct analysis of vendors on a periodic basis and propose measures.
  • Produce analytics and reports on amounts spent, amounts used against POs, WIP, monitoring of agreed budgets, and other ad-hoc analysis as required.
Requirements:
  • Previous accounts payable experience, ideally in private equity.
  • QuickBooks, SAP Concur, and Expensify experience a plus.
  • Experience of multiple entities.
  • Good working knowledge of VAT.
  • Advanced Excel skills.
  • Previous experience with high volumes of transactions.
  • Prior experience with dealing with multi-currencies (preferred).
  • Prior experience operating in a group setting comprised of more than one single legal entity.
  • Prior experience operating in the Funds space (other Private Equity managers or Asset Managers).
  • Highly numerate and detail-oriented.
  • Team player.
  • Very organized and able to deliver within tight deadlines and fast-paced environments.
  • Self-starter, proactive, energetic, and forward-thinking, anticipating business needs before they arise.
  • Ability to work autonomously and take the initiative.

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