Facilities Manager

4 weeks ago


Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

Job Purpose

The University of Glasgow is seeking a skilled Facilities Coordinator to join our team. As a key member of our estates team, you will be responsible for ensuring the physical infrastructure and related services meet the needs of our staff, students, and visitors. This includes provision of suitable working space, laboratories, teaching and research workshops, and supporting the in-house facilities team with daily operations.

Main Duties and Responsibilities
  1. Manage personnel card activation for building access.
  2. Manage meeting rooms bookings.
  3. Support safe access to facilities for repair or inspection and respond to emergencies.
  4. Assist with the arrival and departure of staff and PGR students, and the effective use of desk space, meeting space, and breakout areas.
  5. Assist with the delivery and uplifts of items received and to be collected by various services, including the completion of relevant documentation.
  6. Set up basic IT and AV equipment.
  7. Support the maintenance of key facility management documentation, such as building layouts, occupant details, and security access information.
  8. Support the Facilities team in monitoring and reviewing the school facilities insurance inspection regime and the safety compliance regime.
  9. Ensure first-aid and welfare space and facilities are being maintained to a safe standard.

Knowledge, Qualifications, Skills and Experience

  1. Essential: A1 Ability to demonstrate the competencies required for this level of post having acquired the necessary knowledge and skills in a similar role.
  2. Desirable: B1 Good knowledge of facility management, including maintenance management processes; B2 Good knowledge of project management, asset management, and design development process; B3 Good understanding of relevant health and safety policies and procedures.
  3. Essential: C1 Good interpersonal skills; C2 Good organisational skills; C3 Computer literate.
  4. Essential: E1 Working within a customer-facing role or HE environment.
  5. Desirable: F1 Experience of facilities management.

Terms and Conditions

Salary will be Grade 4, £22,681 - £25,138 per annum. This post is full-time (35 hours per week) and fixed-term for up to 12 months in the first instance.

Please Note

If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.

As a valued member of our team, you can expect a warm, welcoming, and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared. You will also receive an excellent employment package with generous terms and conditions, including 41 days of leave for full-time staff, pension, benefits, and discount packages.

We believe that we can only reach our full potential through the talents of all. Equality, diversity, and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian, and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University.



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