Executive Assistant

10 hours ago

Oxford, Oxfordshire, United Kingdom Ellison Institute of Technology Oxford Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at the Ellison Institute of Technology Oxford. As an Executive Assistant, you will provide administrative support to the Director and other senior leaders, ensuring seamless communication and coordination across departments.

Key Responsibilities:

  • Manage and prioritize the Senior Role Holder calendar, scheduling meetings, appointments, and undertaking full travel arrangements.
  • Handle phone calls, emails, and other forms of communication on behalf of the Senior Role Holder, ensuring prompt and professional responses.
  • Collate information, write reports, and prepare meeting packs and associated information.
  • Provide summary documents and undertake appropriate follow-up with stakeholders to address agenda items and action points.
  • Attend meetings with, and when required in the absence of, the Senior Role Holder and deputise for them representing them and EIT.
  • Take detailed notes and minutes in meetings to provide accurate summary of topics and clear action points and outputs.

Requirements:

  • Proven work experience as a senior administrator or an executive assistant, or similar role, supporting most senior executives and leadership teams.
  • Minute taking and creation of action points.
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong verbal communication skills.
  • Excellent written English with attention to detail, grammar, and formatting of all correspondence types.
  • Excellent organisational and multitasking skills.
  • Tenacious and relentless in approach to challenges and problems-solving to deliver a solution.
  • Able to work with and influence external stakeholders and third parties to deliver required results and solutions.
  • Self-starter and focused.
  • Discretion and confidentiality are paramount.

What We Offer:

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

How to Apply:

Please submit your application, including your CV and a cover letter, to [insert contact information]. We look forward to hearing from you.

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