Human Resources Coordinator

4 weeks ago

London, Greater London, United Kingdom Slaughter and May Full time
Job Description

ROLE OVERVIEW

We are seeking a highly organized and detail-oriented HR Administrator to join our HR Advisory team. This role is a permanent, full-time position and will report into one of the team's HR Managers.

Our dedicated HR Advisory team provides a comprehensive offering, including end-to-end HR advisory support to all legal practice groups and Business Services departments. The team works closely with the other communities of expertise within HR and across the firm to provide a proactive, first-class service.

The HR Administrator is responsible for delivering administrative support to the HR Advisory team and is one of the first points of contact for the wider firm in relation to HR general queries. The role is responsible for providing an efficient and professional HR service.

KEY RESPONSIBILITIES

  • Provide administrative support to the HR Advisory team
  • Have responsibility for tasks including updating the HR system with employee changes, responding to reference requests, maintaining online HR files, and being a point of contact for policy queries
  • Co-ordinate the administration for employee changes, including oversight of the leavers process, changes to contractual terms and conditions and family leave. Responsibilities include preparing letters, liaising with Payroll and updating the HR system
  • Manage the induction process for all new joiners including presenting at the HR induction alongside the HR Advisers
  • Manage the firm-wide movements spreadsheet, which informs key individuals and teams around the firm of joiners, leavers and internal changes
  • Create and maintain electronic employee files, including changes to bio data and terms and conditions
  • Support with employee holiday queries, calculations of holiday entitlement, provision of relevant holiday reports and administration of the annual carry forward process
  • Process HR Advisory invoices and expenses, including the wider HR department annual CIPD renewal
  • Prepare and maintain regular and ad hoc reports of key HR data
  • Maintain up to date process manuals
  • Attend, contribute to and organise regular team meetings, including room bookings as required
  • Provide support to the wider HR Advisory team on employee relations matters where appropriate
  • Maintain the integrity of the data held on the HR system and in electronic files in accordance with the firm's data management policy
  • Look for opportunities to improve processes and create efficiencies whenever possible
  • Accurately update HR pages/policies on the firm's intranet, when required
  • Provide administrative support to the Early Careers Development Team
  • Provide administrative support for HR projects and initiatives.

CANDIDATE PROFILE

Candidates for this position must have:

  • Intermediate level knowledge of Microsoft Office Packages (in particular Word, Excel and PowerPoint). This role will demand extensive use of these packages and will also require excellent administrative skills and experience
  • Experienced user of an HRMS and intermediate level knowledge of document management software
  • Ability to communicate effectively (written, spoken and presentational), working well within a team
  • Excellent attention to detail and good use of grammar
  • Proven ability to deal with confidential matters with discretion
  • A willingness to share information and contribute ideas and suggestions as necessary
  • A confident, proactive individual prepared to take a hands-on approach to managing a busy workload using their own initiative
  • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines
  • Active listening skills and demonstrates professionalism in all dealings
  • Comfortable accepting instructions and guidance from different angles
  • Experience of working in a diverse team whilst fostering an inclusive team culture

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