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Customer Service Coordinator
2 months ago
Location: Avonmouth, BS11 9YL
Sector: Administration
Type: Permanent
Salary: £26, £28,000.00
Sutton Recruitment is seeking a highly organized and detail-oriented Customer Service Administrator to join a leading global storage solution provider. The company offers innovative and reliable storage options worldwide, catering to businesses and consumers.
About the CompanyThe company has a legacy dating back to the 1980s and has revolutionized the global storage industry. With an extensive presence spanning 90 countries, they offer a comprehensive range of storage options through six distinct brands. From self-storage to temperature-controlled facilities and dry storage, they cater to a wide range of industries such as pharmaceuticals, food, and renewable energy.
Key Responsibilities- Service and Maintenance Administration
- Daily follow-ups with 3rd party contractors
- Rental extensions and transport booking amendments
- Customer courtesy calls and email reminders re rental end periods
- Invoicing and invoicing queries
- Credit control support, tracking and adjustments
- Credits for hire period misalignment
- Alignment of box numbers managing bookings to reflect the type of unit delivered
- Transport tracking – ETA's and schedule changes
- Answer incoming calls if not picked up by Sales Team within relevant time frame/number of rings
- Request credit checks from Finance Team including Sales Team
- Set up customer accounts from the Account Application Forms on TcRS (internal invoice / inventory / order system) once approved
- Streamlined Communication: A Service Administrator can ensure clear and consistent communication between customers and the service team, addressing enquiries promptly and accurately.
- Efficient Documentation: By managing and organising all necessary paperwork, including service records for the arctic-store brand and export documentation, the Service Administrator helps maintain compliance and reduces delays for a more enhanced feel for the customer journey.
- Enhanced Customer Experience: By coordinating service schedules and follow-ups, the Service Administrator ensures that customers receive timely updates and support, enhancing their overall experience.
- Problem Resolution: Acting as a point of contact for customer issues, the Service Administrator can quickly escalate and resolve problems, ensuring customer satisfaction.
- Support for Service Manager: By handling administrative tasks, the Service Administrator allows the Service Manager to focus on strategic initiatives and service improvements.
- Data Management: Keeping accurate records of customer interactions and service history helps in analysing trends and improving service quality.
- Compliance and Regulations: Ensuring all F-Gas licences are kept on file and up-to-date reducing the risk of legal issues.
- Export Paperwork: Completing all export paperwork for any parts that are needed for the fleet.
- Complete Supplier Evaluation Forms: Manage supplier evaluation forms / questionnaires in collaboration with relevant colleagues.
- Self-motivated to work safely and competently
- Good communication skills and the ability to build relationships with team colleagues and other members of staff and external parties
- Working hours: 40 hours per week, permanent contract - 8am until 5pm.
- Bonus: Company discretion, paid twice annually, after probation.
- Holidays: 25 days holiday plus bank holidays.
- Life Assurance: 4 x salary - death in service benefit.
- Private Health Insurance, including optical and dental: After probation period.
- Job Types: Permanent, Full-time
- Salary: £26, £28,000.00
- Expected hours: 40 per week